Assistant Director Gift Acceptance & Special Projects
Listed on 2026-05-04
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Administrative/Clerical
Business Administration, Education Administration, Office Administrator/ Coordinator, Business Management
Job Requisition: JR101614 Assistant Director Gift Acceptance & Special Projects (Open)
Job Posting
Title:
Assistant Director Gift Acceptance & Special Projects
Department: CC00288 WM001 | WMUA | AVP Principal Gifts & Gift Planning
Job Family: Staff - Campaign Operations
Worker Sub-Type: Regular (benefited)
Job
Requisition Primary
Location:
Discovery 1
Primary Job Posting
Location:
William & Mary
University Advancement creates the conditions for opportunity - human, financial & experiential - by garnering and stewarding the resources that advance William & Mary.
William & Mary Foundation's defining and essential mission is to support the university's people and programs. By seeking private support, and then diligently managing those funds, the W&M Foundation advances and furthers the work of William & Mary's students and faculty
-providing vital resources for scholarships, professorships, research and program funding.
Consistent with the university's shared services agreement with the William & Mary Foundation (WMF), this position is assigned 50% effort to support Foundation Services LLC, a subsidiary of WMF, with the responsibilities outlined below.
The Assistant Director, Gift Acceptance and Special Projects reports to the University Recording Secretary in the Office of University Advancement. Under the direction of the University Recording Secretary, this position is responsible for assisting in the management of the university's gift compliance strategy, donor agreement process, and development operations and policies.
The Assistant Director works collaboratively with diverse departments both within University Advancement and the University s role will also execute periodic compliance reviews of restricted funds (endowed and current use) to ensure that gifts are spent according to donor's intent. In addition, this position is a central point of gift agreement creation and management of gift approvals.
Other Responsibilities include (but not limited to):
Conduct research as assigned in response to ad‑hoc questions pertinent to existing gift fund purposes and restrictions.
Carefully research and analyze archive documents utilizing all resources available including paper files, online resources and personal interviews to gather more information, including the conceptualization and implementation of search strategies.
Draft and track donor commitments and agreements.
Assist in the vetting of new gift restrictions.
Maintain central access point for supporting documentation and legal documents for future reference.
Special projects as assigned, including monitoring and updating the status of building projects.
The Assistant Director will help foster a culture of belonging that provides opportunity for all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.
Job DescriptionSalary: $55,000 to $60,000 commensurate with experience and internal alignment.
Required Qualifications:
- Bachelor's degree in a related field and/or the equivalent combination of education, experience, and training in a related field such as legal, finance, stewardship, or research.
- Knowledge of principles and practices records/information management and general office administration.
- Strong analytical and synthesis skills with the ability to read and analyze complex documents, extract critical information and apply complex guidelines and procedures.
- Highly developed writing skills with the ability to prepare and edit a variety of documents in a variety of formats as well as the ability to proofread and edit documents.
- Proficiency in Microsoft Office Suite applications with strong skills in Excel and data manipulation.
- Excellent oral and written communication, listening, and interpersonal skills, with the ability to work effectively with a diverse constituency.
- Excellent work ethic and integrity with a great propensity for detail and proven accuracy in all aspects of work.
- Possess intellectual curiosity with the ability to problem solve, set priorities, think analytically and propose effective solutions.
- Excellent time management skills with the ability to handle…
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