Executive Assistant to Dean

Position: Executive Assistant to the Dean
## Executive Assistant to the Dean Apply remote type:
Remote Type - Hybrid locations:
William & Marytime type:
Full time posted on:
Posted 25 Days Agojob requisition :
JR101604
** Job

Requisition :
** JR101604 Executive Assistant to the Dean (Open)
** Job Posting

Title:

** Executive Assistant to the Dean
** Department:
** CC00202 WM001 | PROV | Law School Faculty Operations
** Job Family:
** Staff - Program Management
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** School Of Law
** Primary Job Posting

Location:

** William & Mary
** Job Description

Summary:

** The primary function of the Executive Assistant to the Dean is to support the Dean of the Law School in all aspects of his role. The Executive Assistant performs a wide range of duties that require confidentiality, discretion, tact, diplomacy, strong interpersonal skills, sound judgment, writing ability, and analytical and decision-making skills.
*
* Job Description:

***
* Required Qualifications:

*** Bachelor’s Degree or equivalent combination of education and experience.
* Extensive background (10+ years) relevant administrative experience in a professional, demanding environment involving secure, confidential information.
* High level experience with Microsoft Word, PowerPoint, Excel, Microsoft TEAMS, and video teleconferencing programs required.
* Demonstrated ability to work independently and use initiative. Must be detailed oriented and able to manage multiple priorities in a fast-paced environment.
* Excellent verbal and written communication skills using various platforms. Excellent interpersonal skills with proven experience working with various levels of internal and external constituents.
*
* Preferred Qualifications:

*** Prior experience in a law firm or higher education.
* Experience staffing and supporting principals at events and engagements. Experience making travel arrangements including preparation of detailed travel portfolios.
* Prior experience working with high level donors and/or non-profit organizations.
* Experience with budget management/fiscal processes.
** Conditions of Employment:*
* * This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
* Periodic night and weekend work may be required in support of events.
** Duties:*
* ** 20%**
- ** Executive Support to the Dean:
*** Serve as a liaison between the Dean and his direct reports, as well as faculty, colleagues within and outside the University, educational and community groups, and students.
* Keep the Dean apprised of news and activities (e.g., illnesses, losses, important personal information) pertaining to members of the Law School community for the Dean’s situational awareness.
* Triage issues presented and direct to appropriate offices as needed. Prioritize important or sensitive matters and bring them to Dean’s attention; obtain and add any background materials needed to facilitate action. Use independent judgment, determine when to act independently, and when to refer problems for Dean’s attention.
* Assemble, organize, and report information to facilitate decisions by the Dean through research and collaboration with key stakeholders.
** 60% - Administrative Support to the Dean:
*** Organize and maintain the Dean’s complex and extremely active calendar and logistical needs, exercising considerable discretion and judgment as to priorities and making sound decisions to ensure effective use of the Dean’s time.
* Make all travel arrangements (airline, hotel, car, conference registration, etc.). Prepare detailed travel portfolios including itinerary, briefings and all relevant material.
* Remain in contact with the Dean when traveling to provide notification of important matters promptly.
* Submit expenses for reimbursement.
* Prepare and process correspondence. Respond to emails when appropriate/ needed and facilitate appropriate follow-up.
* Effectively and professionally communicate with a broad range of individuals internal and external to the Law School and university.
* Facilitate communications and…