Administrative & Fiscal Coordinator; American Studies

Position: Administrative & Fiscal Coordinator (American Studies)
## Administrative & Fiscal Coordinator (American Studies)
Apply remote type:
Remote Type - Hybrid locations:
William & Marytime type:
Full time posted on:
Posted 30+ Days Agojob requisition :
JR101248
** Job

Requisition :
** JR101248 Administrative & Fiscal Coordinator (American Studies) (Open)
** Job Posting

Title:

** Administrative & Fiscal Coordinator (American Studies)
** Department:
** CC00089 WM001 | PROV | American Studies Dept
** Job Family:
** Staff - Administrative & Office Support
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Sam Jones House
** Primary Job Posting

Location:

** William & Mary
** Job Description

Summary:

***
* Job Description:

**## The American Studies Program at William & Mary invites qualified applications for the position of Administrative & Fiscal Coordinator. Under the supervision of the Director, this position manages all administrative and financial needs of the program to include leadership and faculty support.##
** Primary responsibilities include:*** ## Developing administrative goals and priorities with an emphasis on budget management and graduate program administration* ## Providing administrative support for the directors and affiliated faculty to include course scheduling, and developing and maintaining current records of enrolled majors and minors* ## Serving as first point of contact to office visitors, students and faculty in person and by telephone and assist to answer or refer inquiries* ## Serving as a resource for graduate program recruitment and admissions processes;

assist with coordination of orientation activities and required paperwork* ## Working with the Office of Advancement to include maintaining accurate lists of alumni contact information, both graduate and undergraduate* ## Managing the program’s funds by verifying accounting entries, balancing monthly expenditures against the budget, maintaining budget tracking spreadsheets, and assisting in budget planning by providing financial review of resources to the director* ## Supporting the unit’s communications program to include ongoing website and electronic media content updates* ## Coordinating program meetings, colloquiums, lectures, graduation, and other events to include guest travel, catering, logistics, and room reservations* ## Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Human Resources, Procurement, Student Financial Aid, and the Office of Sponsored Programs to facilitate processing of transactions and procurement of equipment and services## ##
** Required Qualifications*** ## High school graduate or equivalent* ## Working knowledge of general office practices and procedures, including customer-service techniques* ## Working knowledge of fiscal administration; tracking and projecting expenditures* ## Working knowledge of procurement and purchasing policies, procedures, and practices* ## Some knowledge of website technology platforms, such as Cascade, Blackboard, group calendars, listservs, etc.* ##

Demonstrated proficiency in computer skills to include Internet browsers and Microsoft Office:
Word, Excel, PowerPoint, and Outlook* ## Demonstrated ability to communicate effectively, orally and in writing, to a diverse population of faculty and staff* ## Ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines* ## Familiarity with graduate program coordination* ## Demonstrated ability to provide a high-level of customer service utilizing exceptional interpersonal and communication skills, and with the ability to interact professionally with faculty, staff, and other internal and external customers in order to provide guidance, information, and resolve personnel and fiscal inquiries and problems## ## ##
** Preferred Qualifications*** ## Bachelor’s degree from an accredited institution or an equivalent combination of education and experience* ## Experience in a higher education environment* ## Prior graduate program coordination experience* ##

Experience with course scheduling and class registration processes* ## Familiarity with COLL designations, EPC guidelines,…