Administrative & Fiscal Coordinator; Government

Administrative & Fiscal Coordinator (Government)

William & Mary’s Department of Government invites qualified applicants for the position of Administrative & Fiscal Coordinator. The role reports to the department Chair and works with a team of two administrators to manage all financial aspects of the Government Department, supporting over 40 faculty members.

Chancellors Hall, William & Mary

• Manage the department’s 30+ funding sources, verify accounting entries, balance monthly expenditures against the budget, maintain budget tracking spreadsheets, and assist in budget planning with a financial review of resources.
• Work with the Chair to identify administrative goals and priorities, emphasizing budget tracking.
• Liaise with multiple campus units to facilitate transaction processing and procurement of equipment and services.
• Conduct grant accounting, provide pre- and post-award assistance in budget and cost projections, coordinate with the Office of Sponsored Programs to ensure grant funds are expended appropriately and in compliance with federal and state guidelines.
• Interpret new directives, policies, and procedures and communicate changes to appropriate staff.
• Collaborate with the Administrative Coordinator to provide fiscal and administrative support for the department Chair, Associate Chair, faculty, and office; coordinate travel logistics and reimbursements, journal adjustments, fund transfers/deposits, status reports, and financial statements.

• High school diploma or equivalent.
• Working knowledge of fiscal administration including tracking and projecting expenditures and making sound fiscal recommendations.
• Working knowledge of procurement and purchasing policies and procedures.
• Ability to learn and work effectively with productivity systems and applications including for procurement and fiscal reporting (e.g., Workday, Banner, buyW&M).
• Demonstrated proficiency in computer skills, including Internet browsers and Microsoft Office:
  Word, Excel, Outlook.
• Working knowledge of administrative and office business practices and office management, including customer-service techniques.
• Strong communication and interpersonal skills to interact professionally with a diverse population of faculty and students.
• Ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
• Must be detail-oriented and able to balance competing priorities in a fast-paced environment.

• Experience in a higher education environment.
• Experience with fiscal administration including tracking and projecting expenditures.
• Experience with grant fiscal administration.
• Experience with automated operational/business systems (e.g., Workday, Banner, buyW&M).
• Significant working knowledge and experience with domestic and international travel arrangements and reimbursements in accordance with state and federal guidelines.
• Experience working with procurement and purchasing policies and procedures.

Up to $46,000 commensurate with experience.

EEO is the Law. Applicants can learn more about William & Mary's status as an equal opportunity employer by viewing the "Know Your Rights" poster published by the U.S. Equal Employment Opportunity Commission. https://(Use the "Apply for this Job" box below).-illegal