Executive Assistant

Overview

Williamsburg, Virginia – Executive Assistant Level I supports one or more facility or division-level Vice Presidents and/or Senior Vice Presidents. The position is responsible for providing high-level administrative support and performs a wide variety of secretarial and general administrative duties utilizing Riverside Care principles in all interactions.

• Correspondence, meeting preparation and coordination, statistical reports, and recording meeting minutes.
• Complex calendar management, travel arrangements, and invoice/PO/PCard purchase processing.
• Customer service, phone support, file management, and office supply procurement.
• Reception duties: greetings, answering phones, taking and referring messages.
• Heavy calendar management for meetings, appointments, special events, and room reservations.
• Preparation of meeting agendas, packets, participant correspondence, and facilitation of meeting minutes.
• Maintain lists of facility or division board and committee members and coordinate communications.
• Ensure accurate accounting functions—code and post invoices, check requests, cards, and payments and submit to accounting on time.
• Organize and maintain filing systems to ensure departmental efficiency and productivity.

• Education:
  
  High School Diploma or GED (Required);
  Associate’s Degree in Business Administration (Preferred).
• Experience:
  
  5‑6 years Executive-level administrative support or related education in lieu of experience (Required).

• Medical terminology knowledge.
• Proficiency in Microsoft Office Suite.
• Strong ability to work independently and manage time effectively.
• Excellent verbal and written communication skills.