Administrative Assistant

Now Hiring:
Administrative Assistant | Be the Organizational Backbone of Our Resort!

Are you highly organized, detail-oriented, and passionate about keeping operations running smoothly? Do you thrive in a fast-paced hospitality environment where no two days are the same? If so, we’d love to meet you!

Our Williamsburg resorts are currently seeking an Administrative Assistant to join our team. In this key support role, you’ll work closely with the General Manager, Assistant General Manager, and Chief Engineer to ensure seamless daily operations across multiple departments.

Pay: $19 - $22/hr

Shift: 9:00am - 5:30pm

Serve as a primary point of contact for guests, staff, vendors, and corporate partners

Manage calls, emails, schedules, meetings, and correspondence

Maintain organized records, filing systems, and compliance documentation

Support maintenance operations, including unit tracking, pest control records, and reporting

Process invoices, manage vendor paperwork (W-9s, COIs), and assist with budget tracking

Assist with payroll verification, attendance tracking, and employee documentation

Prepare reports, presentations, and meeting minutes

Order office supplies and support procurement efforts

Maintain professionalism, confidentiality, and high service standards at all times

3+ years of hospitality or administrative experience (resort or timeshare experience preferred)

Strong organizational, multitasking, and problem-solving skills

Excellent communication and interpersonal abilities

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Ability to handle confidential information with discretion

Dependable, detail-oriented, and adaptable

Flexible to work evenings, weekends, holidays, and on-call as needed

Work in a welcoming, team-oriented resort environment

Opportunities to grow within hospitality and resort operations

Be part of creating memorable experiences for our guests every day