Administrative Coordinator; Theatre & Performance

Administrative Coordinator (Theatre & Performance)

William & Mary's Department of Theatre and Performance invites qualified applicants for the position of Administrative Coordinator. Under the supervision of the Administrative and Fiscal Coordinator, this position provides a broad range of administrative and programmatic support for the department. The successful candidate will demonstrate strong attention to detail and an ability to balance competing priorities.

Primary responsibilities include:

• Providing administrative support for the department chair, faculty, and office to include receiving and distributing packages, assisting with department communication and technological support, and faculty personnel services.
• Serving as first point of contact for office visitors, students and faculty in person and by telephone.
• Coordinating travel arrangements for faculty, students, field trips, guest lecturers, faculty candidates, and artists.
• Liaising with multiple units on campus such as Accounts Payable, Dean of Arts & Sciences Office, Procurement, and Student Financial Aid to facilitate processing of transactions and procurement of equipment and services.
• Facilitating the hiring process for student employees.
• Assisting with course scheduling and registration processes.
• Facilitating faculty recruitment and hiring processes while ensuring compliance with all applicable policies and procedures.
• Providing records management for student files and department records in compliance with retention guidelines.

• High school graduate or equivalent.
• Working knowledge of general office practices and procedures.
• Proficient in computer skills including internet browsers and Microsoft Office:
  Word, Excel, PowerPoint, and Outlook.
• Familiarity with procurement & purchasing policies and procedures.
• Ability to learn and work effectively with automated and productivity systems in the areas of procurement and travel.
• Demonstrated ability to interpret and apply organizational policies, procedures in accordance with state and federal guidelines.
• Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing with a diverse population of faculty, staff, and students.

• Bachelor's degree or an equivalent combination of education, experience, and training.
• Familiarity with personnel processes for instructional faculty (i.e., promotion, tenure review, merit, etc.).
• Knowledge of general employment/hiring practices and procedures.
• Working knowledge of Commonwealth of VA State and university policies and procedures.
• Experience working in a higher education office environment.
• Experience coordinating travel arrangements.
• Experience with productivity systems and applications such as Banner, Workday, Qlik, BuyW&M, and Chrome River.

Conditions of Employment:

• Occasional evening and weekend work required, i.e., during open house, commencement, home coming, lectures, special events, etc.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act.
• This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.

Compensation: $45,000. For full consideration, apply by the priority review date of August 4, 2026.