Kingsmill Realty Office Coordinator

Job Description: Must be detailed, organized, a self-starter, proactive and take pride in providing quality work. Strong written and verbal communication skills are important. Must be able to multitak between multiple roles.

• Provide daily administrative support to the agents and staff
• Manage calendars:
  Keep agents apprised of calendar, action items, messages and relevant business issues, both internal and external
• Send daily lead rotation to team members
• Assign leads as rotation follows
• Input all leads into proper systems
• Screen incoming calls & email correspondence. Determine the priority and respond appropriately. Make recommendations as needed regarding appropriate action and follow-up
• Gather voicemail messages and phone messages, taking initiative on appropriate action or routing to the appropriate person
• Assist on Onboarding New agents
• Work with Microsoft Outlook, Google and other technology and apps to support office functions
• Compiling stats and reports pulled from the MLS as request by the staff
• Folder content upkeep for all marketing material to clients
• Assist agents with the paperwork needed to show properties
• Create a Duty Agent schedule for weekends
• Maintain and upkeep with daily office needs
• Order office supplies as needed
• Take proper marketing material to Resort as needed
• Send out contract notifications to internal personnel
• Check for mail at proper mailboxes at KRI Office & KM Resort
• Other daily duties as needed within their abilities

• Must have experience in database management
• Must be proficient with common word processing and spreadsheet software
• Must be detail oriented and have excellent time management skills
• Possess strong customer service skills
• Strong written and verbal communication skills
• High School Diploma or equivalent required