Administrative & Fiscal Coordinator

Administrative & Fiscal Coordinator

The William & Mary Center for Archaeological Research (W&MCAR) invites applicants for an Administrative and Fiscal Coordinator to join our team. Reporting to the Operations Manager/Co-Director, the Coordinator will oversee office management and fiscal administration within the unit.

The Admin & Fiscal Coordinator's job duties will include, but not be limited to, the following:

• Maintain all financial records/spreadsheets in the department, including tracking, verifying, and reconciling transactions.
• Prepare and process accounting adjustments, journal vouchers, invoices for accounts payable, faculty travel authorizations, expense reimbursements, and all other procurement-related communications, tasks, and documentation for W&MCAR.
• Arrange and schedule meetings, lectures, guests, job interviewees, etc., and handle any related logistics, agendas needed, etc.
• Assist with department communications, including refreshing and maintaining the W&MCAR web pages, and complete all other administrative tasks necessary for the successful operation of the department.
• Collaborate closely with the Office of Sponsored Programs to maintain accuracy of Grant metadata and balances.
• Process the payroll allocations necessary for W&MCAR's many grants, and maintain proper security and discretion related to salary data.

This position is quasi-full-time at 30 hours per week. We will not sponsor applicants for work visas for this vacancy.

• High school graduate or equivalent.
• Working knowledge of general office practices and procedures.
• Excellent oral, written, and interpersonal communication skills. Knowledge of general procurement and purchasing best practices, policies, and procedures.
• Demonstrated ability to efficiently perform data entry into computerized financial systems, accounting, or finance-related spreadsheets and/or databases, while providing high-level attention to detail and accuracy.
• Excellent computer skills and proficient use of Microsoft Office suite, including Outlook calendar.
• Demonstrated ability to work independently and use initiative.

• Associate or bachelor's degree from an accredited institution or the equivalent combination of education, training, and experience. Experience using William & Mary systems such as Workday, Cascade, Qlik, BuyW&M, and Banner.
• Experience with creating financial reports.
• Records management experience.

• This is a restricted position subject to the continued availability of funding.
• This is a non-exempt position, eligible to receive overtime in accordance with the Fair Labor Standards Act. This position may be subject to overtime during high peak times, etc. as directed and approved by the supervisor.
• Salary Range:
  Up to $32,240 commensurate with experience
• Work visa sponsor ships are not available for this position.