Administrative & Fiscal Coordinator

Administrative & Fiscal Coordinator

The mission of the William & Mary Center for Archaeological Research (W&MCAR) is to provide cultural resources management and historic preservation consulting and research services. A secondary mission is to offer applied educational opportunities in these disciplines to the extent feasible under existing contractual obligations. The William & Mary Center for Archaeological Research (W&MCAR) invites applicants for an Administrative and Fiscal Coordinator to join our team.

Reporting to the Operations Manager/Co-Director, the Coordinator will oversee office management and fiscal administration within the unit. The Admin & Fiscal Coordinator's job duties will include, but not be limited to, the following:

• Maintain all financial records/spreadsheets in the department, including tracking, verifying, and reconciling transactions.
• Prepare and process accounting adjustments, journal vouchers, invoices for accounts payable, faculty travel authorizations, expense reimbursements, and all other procurement-related communications, tasks, and documentation for W&MCAR.
• Arrange and schedule meetings, lectures, guests, job interviewees, etc., and handle any related logistics, agendas needed, etc.
• Assist with department communications, including refreshing and maintaining the W&MCAR web pages, and complete all other administrative tasks necessary for the successful operation of the department.
• Collaborate closely with the Office of Sponsored Programs to maintain accuracy of Grant metadata and balances.
• Process the payroll allocations necessary for W&MCAR's many grants, and maintain proper security and discretion related to salary data.

This position is quasi-full-time at 30 hours per week. We will not sponsor applicants for work visas for this vacancy.