Administrative & Fiscal Coordinator; Military Science

## Administrative & Fiscal Coordinator (Military Science)
Apply:
Remote Type
- Hybrid:
Posting Location
- William & Mary:
Full time:
Posted Today:
JR102123
** Job

Requisition :
** JR102123 Administrative & Fiscal Coordinator (Military Science) (Open)
** Job Posting

Title:

** Administrative & Fiscal Coordinator (Military Science)
** Department:
** CC00133 WM001 | CAS | Military Science
** Job Family:
** Staff - Administrative & Office Support
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Western Union Building
** Primary Job Posting

Location:

** Posting Location - William & Mary
** Job Description

Summary:

** William & Mary’s Department of Military Science seeks experienced applicants for the position of Administrative & Fiscal Coordinator. Under the supervision of the Department Chair, the successful applicant will support the administrative needs of the department to include leadership and faculty support.
Primary responsibilities include:  
• Providing administrative support to include ordering supplies, distributing mail, coordination of meetings, and assistance with department correspondence.  
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.  
• Providing fiscal support to include processing of reimbursements, Accounting Journals and Accounting Adjustments, status reports and financial statements.  
• Supporting the unit’s communications program to include ongoing website and electronic media content updates.  
• Facilitating registration processes and academic course scheduling for all courses within the department.  
• Supporting recruitment operations to include scheduling physicals, liaising with the campus medical clinic, tracking applicant documentation/maintaining records, and drafting letters to applicants.  
• Arranging and coordinating program meetings and special events to include catering, travel logistics, and agenda for annual Commissioning ceremony, award ceremony, advancement events and joint campus-wide military-related events.  
• Liaising with multiple units across campus to facilitate processing of transactions and procurement of equipment and services.  
• Providing records management for student files and department records in compliance with retention guidelines.
*
* Job Description:

**** Required Qualifications**:
* High School graduate or equivalent.
* Demonstrated customer service experience and knowledge of administrative and office support functions, including office equipment, established procedures, and customer service best practices.
* Excellent interpersonal, verbal, and written communication skills, with the ability to communicate effectively and establish positive working relationships with a diverse population of faculty, staff, and students.
* Working knowledge of fiscal administration and general accounting practices, including tracking and projecting expenditures.
* Proficient in Microsoft Office applications (Excel, Word, Outlook).
* Some knowledge of general employment/hiring practices and procedures.
* Demonstrated ability to interpret and apply organizational policies and procedures in accordance with state and federal guidelines.
* Ability to learn and work effectively with automated and productivity systems in the areas of fund management, procurement, and reporting.  
** Preferred Qualifications**:
* Bachelor’s degree from an accredited institution or equivalent combination of education and experience.
* Experience working in a higher education office environment.
* Prior fiscal administration experience.
* Familiarity with course scheduling and registration processes.
* Knowledge of COLL designations, EPC guidelines, and use of attribute application…