Asst. Librarian, Special Collections

BRUTON HIGHTS RCKFLR LIBRARY

Williamsburg, VA 23185, USA

Founded in 1926, the Colonial Williamsburg Foundation is a private, not-for-profit educational, historic, and cultural institution that owns and operates one of the largest and best-known museum complexes in the world. Our mission is “that the future may learn from the past” through preserving and restoring 18th-century Williamsburg, Virginia’s colonial capital. We engage, inform, and inspire people to learn about this historic capital, the events that occurred here, and the diverse peoples who helped shape a new nation.

Today, Colonial Williamsburg is the largest living history museum in the U.S. The Historic Area is the 301-acre restored colonial capital with 88 original buildings and 525 buildings reconstructed to how they appeared in the 18th century through extensive archaeological, architectural, and documentary research. The Historic Area is staffed by highly trained, historically dressed interpreters and expert tradespeople who bring the 18th century to life.

The Foundation also owns and operates two world-class museums, the DeWitt Wallace Decorative Arts Museum, and the Abby Aldrich Rockefeller Folk Art Museum, and a renowned research library, the John D Rockefeller Jr Library.

About the Position

Provide general and specialized reference and access to Special Collections, including rare books and manuscripts. Serves as backup for providing access to Visual Resources Collection. Prepare and deliver specialized special collections displays and instruction sessions for visitors including students, donors, Teacher Institute participants, and other guests. Develop Special Collections through purchases and gifts of rare books, manuscripts, newspapers, etc. in alignment with library’s collection development policy.

With Senior Librarian for Special Collections, ensure the safety, security, and longevity of Special Collections through space planning, and participation in library-wide collections emergency, collections management, and collection development policies.

Reference and Outreach: Provides general and specialized reference and access to Special Collections, including rare books and manuscripts. Serves as backup for providing access to Visual Resources Collection. Prepares and delivers specialized special collections displays and instruction sessions for visitors including students, donors, Teacher Institute participants, and other guests. Develops Special Collections exhibitions for library gallery. Promotes Special Collections through writing, lectures, and social media.

Serves as library’s social media liaison.

Collection Development and Management: Develops Special Collections through purchases and gifts of rare books, manuscripts, newspapers, etc. in alignment with library’s collection development policy and in consultation with Executive Director and Senior Librarian for Special Collections. With Senior Librarian for Special Collections, ensures the safety, security, and longevity of Special Collections through space planning, and participation in library-wide collections emergency, collections management, and collection development policies.

Catalogs rare books, manuscripts, newspapers, and maps in the integrated library system, OCLC, TMS, and Orange Logic. Identifies and prioritizes the conservation needs of Special Collections and coordinates treatment of items with internal and external conservators.

Digital Initiatives: Advances digital access, data preservation, and the use of emerging technologies, including AI-driven approaches to archival discovery and use.

Rights and Reproductions: Assists Sr. Librarian for Special Collections with requests for reproduction and permission to publish for images, including reference service, publication contracts, clearances for image use, processing orders and invoices, coordinating activities with the Media Collections and Museum Collections Studio, invoicing, and copyright.

This job description reflects the general responsibilities of the position and is not intended to be an exhaustive list. Duties and responsibilities may…