Utility Relocations Coordinator; Washington, D.C.​/Richmond, VA

Job Details

• Location:
  
  Washington, DC
• Position type:
  Full Time
• Education level: 4 Year Degree
• Salary range: $85,000 – $95,000 per year
• Travel:
  Up to 30%
• Shift: Day
• Job Category:
  Real Estate

Rail Pros is the premier provider of engineering and diversified safety services to America’s rail and transit industry. Driven by a passion for our people, clients, and communities, we are committed to solving our customers’ challenges and earning their trust through teamwork, continuous improvement, and service excellence. As a people‑first organization, we prioritize the safety, well‑being, and growth of our employees.

We are looking for candidates in the Washington D.C. or Richmond, VA area. The Utility Relocations Coordinator is responsible for coordinating utility relocation activities supporting transportation, rail, transit, highway, roadway, and other infrastructure projects. This role works closely with project managers, utility owners, engineering consultants, contractors, public agencies, and clients to facilitate utility coordination activities, maintain project documentation, track relocation progress, and support successful project delivery.

• Coordinate utility relocation activities throughout planning, design, construction
• Serve as a day‑to‑day point of contact for utility companies, consultants, contractors, municipalities, and project teams
• Schedule and facilitate coordination meetings with utility owners and project stakeholders
• Monitor utility relocation activities and communicate project updates to internal and external stakeholders
• Maintain utility tracking matrices, conflict matrices, project schedules, and relocation status reports
• Track utility commitments, action items, permits, agreements, and project milestones
• Ensure project documentation is accurate, complete, and maintained in accordance with client and company standards
• Assist in preparing meeting minutes, reports, correspondence, and project documentation
• Coordinate utility conflict reviews with engineering and design teams
• Assist with reviewing utility plans, drawings, relocation schedules, and engineering documentation
• Support constructability reviews and identify potential utility owners and project teams
• Coordinate requests for information between utility owners and project teams
• Build productive working relationships with utility companies, municipalities, railroads, contractors, and client representatives
• Communicate project schedules, utility requirements, and relocation status updates
• Assist with resolving routine coordination issues while escalating complex matters to project leadership
• Support project managers with schedule updates, project reporting, meeting preparation, and project coordination
• Assist in monitoring utility relocation milestones and identifying potential schedule impacts
• Support procurement, permitting, agreement preparation, and project closeout documentation
• Maintain knowledge of utility relocation practices, industry standards, and applicable regulations
• Participate in project meetings, training opportunities, and professional development activities
• Travel up to 25–40%, depending on project assignments
• Contribute to a positive, inclusive, and respectful workplace culture, free from behaviors that undermine morale, productivity, or organizational values
• Uphold the organization’s standards of integrity, accountability, and respect in all duties and interactions
• Adhere to all company policies, procedures, and applicable laws and regulations
• Other duties as assigned or required to meet the business needs

• Strong understanding of utility relocation coordination and infrastructure project delivery
• Working knowledge of utility engineering drawings, conflict analysis, and utility coordination processes
• Ability to maintain tracking matrices, schedules, documentation, and project records
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Ability to manage multiple priorities across several concurrent projects
• Strong interpersonal skills with the ability to build positive working relationships
• Proficiency…