Assistant Director of Finance & Operations, Alumni Engagement​/WMAA

## Assistant Director of Finance & Operations, Alumni Engagement/WMAAApplyremote type:
Remote Type
- Hybrid locations:
Posting Location
- William & Marytime type:
Full time posted on:
Posted Todayjob requisition :
JR101931
** Job

Requisition :
** JR101931 Assistant Director of Finance & Operations, Alumni Engagement/WMAA (Open)
** Job Posting

Title:

** Assistant Director of Finance & Operations, Alumni Engagement/WMAA
** Department:
** CC00262 WM001 | WMUA | Finance & Administration
** Job Family:
** Staff - Fiscal Administration
** Worker Sub-Type:
** Regular (benefited)
** Job

Requisition Primary

Location:

** Alumni House
** Primary Job Posting

Location:

** Posting Location - William & Mary
** Job Description

Summary:

** We create the conditions for opportunity – human, financial, & experiential – by garnering and stewarding the resources that advance William & Mary.
The Assistant Director of Finance & Operations, Alumni Engagement/WMAA (Assistant Director) is an integral member of the Alumni Engagement team in support of the W&M Alumni Association business operations in the Office of University Advancement at William & Mary.
The Assistant Director reports to the Director of Budget & Finance and is responsible for overseeing key business functions that support the operations of the W&M Alumni Association. Key responsibilities and duties include:

• Overseeing appropriate depositing and reporting of revenue and gifts; managing endowment drawdowns, reporting, and reconciliation.  
• Day-to-day financial operations, including but not limited to invoice processing, bank deposits, expense report processing, check generation, and general ledger/journal entries.

• Accurate and timely financial record-keeping.  
• Business/purchase order workflow and approval oversight.

• Fixed assets management and inventory in collaboration with Alumni Engagement facilities staff.  
• Training staff on WMAA business operations, including standard operating procedures and related operations software systems.  
• Creating and maintaining standard operating procedures and resource manuals for WMAA staff.
The Assistant Director will help foster a culture of belonging that embraces all people and perspectives. This is a hybrid position based in Williamsburg, VA, that offers a flexible work environment.
This position is based in Williamsburg and is expected to work in the office on campus, eligible to work remotely up to two days per week. This position is classified as operational, meaning it is salaried and eligible for overtime (non-exempt). For benefits and leave purposes, this role falls under the "Operational" classification.
Learn more and download the position description on the University Advancement recruitment website: (Use the "Apply for this Job" box below)..
*
* Job Description:

**** For full consideration, submit application materials by the review date, 8/4/2026. Applications received after the review date will be considered if needed. A resume and cover letter are required for this position.
**** Salary: to $52,, commensurate with experience and internal alignment.
***
* Required Qualifications:

*** Bachelor’s degree or an equivalent combination of education, experience, and training.
* Experience with business office management procedures and practices.
* Experience with financial accounting or bookkeeping in accounts payable and receivables and reconciling data. (Typically 3+ years)
* Proficiency in the Microsoft Office Suite and familiarity with an automatic accounting system and databases.
* Excellent oral and written communication skills, with the ability to communicate effectively, using discretion and tact in all interactions.
*
* Preferred Qualifications:

*** Bachelor’s degree in Accounting, Finance, or Business Administration.
* Knowledge of Workday module or Sage Intacct software.
* Knowledge of Blackbaud Customer Relationship Management (CRM) platform or similar CRMs.
* Experience using an automatic accounting software program (Typically, 3+ years).
* Familiarity with nonprofit operations and/or the Commonwealth of VA policies and procedures.
* Experience in higher education and/or nonprofit engagement.
** Conditions of Employment:
*** This…