Regional Manager Of Operations

Description

At Atlantic Vision Partners, we want our employees to love coming to work and doing what they love – helping our patients see more clearly! We provide our employees with continued support through:

• On-Site Training
• Unlimited career growth opportunities within our 45 clinics in Virginia, North Carolina, and Tennessee,
• Paid Certified Accreditations, and
• Unmatched resources like in-house tools to help serve our patients.

We are seeking an experienced Regional Operations Manager to lead multi-site healthcare operations. This role is responsible for overseeing daily clinic performance, driving financial and operational results, supporting physician relationships, and ensuring an exceptional patient experience. The ideal candidate brings strong leadership, healthcare operations experience, and the ability to manage multiple priorities in a fast-paced environment.

• Responsible for overall operation of the practice and all associated financial, quality, and technical requirements and metrics.
• Formulate and manage clinic operating budget, center goals and objectives, and all continuous improvement plans and activities.
• Responsible for creating and managing marketing activities within the marketplace to ensure a consistent flow of patients to the center.
• Communicate to all physician partners consistently and address all partnership concerns promptly.
• Plans and organizes activities related to specified clinical services to ensure patient needs are met in accordance with the AVP professional standards of medical center administrative procedures.
• Adhere to all appropriate regulatory compliance policies and procedures as defined by AVP quality and compliance services.
• Develops, implements, and evaluates methods to ensure effective and efficient use of staff, facilities, equipment, and other resources while improving patient care standards.
• Monitors and controls department costs to maintain expenditures within allocations
• Recommends acquisition of capital equipment.
• Works closely with AVP on all HR duties to include management of job postings, coordination of interviews, applicant responses, personal files, Disc profiles, decision matrix, offer letters, training plans, new hire processing, performance evaluations for current and new employees.
• Coordinate direct communication with all new and potential physician partners as directed.
• Coordinate weekly and monthly employee communications meetings with AVP executive management and support all company initiatives as appropriate.
• Prepare management presentations as appropriate.
• Track and publish operational metrics and weekly flash data for clinical operations.
• Consolidate inventory requisition process and integrate with AVP.
• Develop and maintain marketing activities (printed materials, internet) as directed and appropriate.
• Plan and organize physician and investor meetings.
• Make travel arrangements and coordinate travel schedules as needed.
• Arrange clinic participation in local regional or national events or conventions as needed.
• Prepare expense reports and submit them to AVP within 30 days of expense date.
• Follows safety guidelines set internally and via OSHA for self, patients, visitors and employees.
• Maintains patient confidentiality in accordance with HIPAA and practice policy.
• Primary liaison between physician partner, practice, and AVP.
• Develops a good working relationship with local optometrists and other referring agents to help coordinate care.
• Responsible for requesting and obtaining appropriate information from the referring facility to safely treat patients in the ASC.
• Evaluates activities of clinic to ensure patient care, staff relations, and efficiency of service.
• Other duties as assigned by management.
• Friendly and professional greeting of all patients, and visitors.
• Provide effective leadership, coaching, counseling, evaluating and mentoring staff to identify and implement opportunities for development and talent retention.
• Maintains employee orientation and termination protocols implemented by AVP HR.
• Implements AVP corporate policies and procedures and ensures staff compliance.
• Assists staff with individual development plans and opportunities.
• Counsels and/or administers disciplinary action to employees as necessary in line with AVP policies.
• Assists with onboarding of new physicians and allied health professionals into the practice by instituting an organized orientation schedule.
• Assures Team Leads and Managers approve complete and accurate payroll hours in a timely fashion.
• Assess patient flows in the Clinic and ASC and makes recommendations to improve based on observations and available resources.
• Champion practice morning communication huddles, weekly and monthly staff meetings.
• Partners with the CFO and VP of Operations to develop strategic, financial and tactical plans and objectives for the practice to meet outline objectives.
• Works with the RCM to assist in managing the front office operations to maximize patient satisfaction,…