Americorps Program Coordinator

Americorps Program Coordinator

William & Mary's Civic & Community Engagement office seeks a part-time (15 hours per week during the academic year) Ameri Corps Program Coordinator to support daily administrative operations and contribute to the success of the Ameri Corps program and its members. The ideal candidate will bring experience in education, youth development, and program management, and will support operational oversight of the Ameri Corps member lifecycle, including training and site supervision.

The Ameri Corps Program Coordinator provides advising, coordination, and logistical support for William & Mary Civic & Community Engagement's Ameri Corps program. This role is responsible for managing the full Ameri Corps member lifecycle, including recruitment, onboarding, ongoing training, placement, and offboarding. Key responsibilities include processing background checks, coordinating training schedules and tracking participation, managing timesheets, and supporting communication and coordination with Ameri Corps service sites.

The Coordinator also serves as a liaison between Civic & Community Engagement and Ameri Corps partner sites to ensure effective program delivery and support.

Required Qualifications:

• Experience with managing administrative processes (may include approving timesheets, processing background checks, creating and maintaining records using spreadsheets or other tracking software)
• Experience with MS Office applications and comfort with new technology
• Strong organizational skills for the coordination and implementation of programs

Preferred Qualifications:

• A bachelor's degree in an education-related field
• Strong verbal and written communication skills
• Experience working in a K-12 school or out-of-school time program
• Experience working with university students and/or volunteers
• Interest in and knowledge of issues in education/youth development and commitment to engaging with them
• Driver's License

Conditions of Employment:

• This is a part-time hourly position, limited to 10 months August-May, 15 hours per week, contingent upon continued grant funding.
• This is a non-exempt position, which may be eligible to receive overtime in accordance with the Fair Labor Standards Act.
• All hourly employees are subject to the limitations of the Virginia Manpower Control Program and total hours worked may not exceed, on average, 29 hours per week, over the course of a twelve-month period beginning May 1 each year.

Hiring Range: up to $22/hour, commensurate with experience.

Job Duties:

Logistics & Administration 50%

• Provide administrative and fiscal support for Ameri Corps grant activities to comply with policies and procedures.
• Keep program director informed and participate in the resolution of operating problems.
• Review and approve member timesheets and liaise with site supervisors.
• Ensure that all members participate in required training, coaching, reflection, and supervision, including facilitating scheduling and registration.
• Execute training, and special events.

Data Management 40%

• Monitor and collect data on participant engagement and progress including recording data in data management system(s).
• Process background checks and maintain all Ameri Corps member files.

Program Support & Oversight 10%

• Assist with conducting site visits to ensure program fidelity.
• May fill in for site supervisor occasionally if the need arises.
• May drive a W&M van or personal vehicle to and from service site(s).

W&M's statement on background checks:

William & Mary is committed to providing a safe campus community. W&M conducts background investigations for applicants being considered for employment.

In addition, Ameri Corps has its own requirements. Between both, the following will be included in background investigations:

• Reference checks
• State criminal history check, which may include out-of-state state checks
• National Sex Offender public website
• FBI fingerprint-based check
• When appropriate, a financial (credit) in compliance with the Fair Credit Reporting Act (FCRA) and report or driving history check.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer