Executive Assistant

Executive Assistant I

UPMC is hiring an Executive Assistant I at our UPMC Williamsport campus! In this role, you will provide high-level administrative support to the CFO and Vice President of Medical Affairs, performing a wide range of clerical and administrative functions. Key responsibilities include preparing correspondence, greeting and assisting visitors, coordinating travel arrangements, organizing conference calls, and managing complex calendars and scheduling needs.

This is a full-time, 40-hour per week position, Monday through Friday, with standard hours of 8:00 AM – 4:30 PM. This role is fully onsite at UPMC Williamsport.

Responsibilities:

• Answers phones and directs all incoming calls to appropriate party promptly and efficiently
• Maintains accurate filing systems with the highest regard for confidentiality, organization, and timely retrieval of documents
• Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner
• Compiles information for the timely preparation of reports and distributes to appropriate individuals within established timelines
• Interacts with staff at all levels in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• Processes incoming and outgoing mail. Maintains confidentiality of mail addressed to the president
• Records and distributes minutes and other relevant information to appropriate participants in a timely manner
• Uses sound judgment and knowledge of UPMC and its policies and procedures to respond to questions, requests, or needs
• Arranges travel schedule and reservations for executive management as needed
• Responsible for calendar management, requiring interaction with both internal and external executives and assistants to coordinate a variety of complex executive meetings

• High school diploma or equivalent
• 8 years experience in an increasingly responsible administrative support role
• 5 years experience with support at the executive level
• Demonstrates proficiency in core MS Office applications, including Word, Excel, PowerPoint, and Outlook
• Excellent calendar management skills, including the coordination of complex executive meetings
• Experience assisting management with the creation of PowerPoint presentations
• Experience scheduling travel arrangements for management
• Licensure, Certifications, and Clearances:
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UPMC is an Equal Opportunity Employer/Disability/Veteran