Administrative Assistant Academic Affairs

Position: Administrative Assistant for Academic Affairs
Lycoming College is searching for two Administrative Assistants to join their Academic Affairs team!

The Faculty Administrative Assistant is a full-time, 10-month position that provides administrative and clerical support to faculty members and academic departments within Academic Affairs. This role supports daily department operations, coordinates communication and records, assists with events and travel, and plays a key role in supporting Phi Kappa Phi Honor Society and Lycoming College's Fulbright Foreign Language Teaching Assistants.

The Administrative Assistant for the Center of Enhanced Academic Experiences and the Associate Provost for Academic Excellence is a full-time, 9-month position that provides high-level administrative, operational, and front-office support for academic excellence initiatives within Academic Affairs. This role supports the daily coordination of the Center of Enhanced Academic Experiences, provides direct administrative support to the Associate Provost for Academic Excellence, and serves as a welcoming point of contact for students, faculty, staff, families, and campus partners.

Who We Are:

Founded in 1812, Lycoming College is one of the nation's oldest and most respected liberal arts colleges. Today, our community of 1,200 active learners from 26 states and territories and 13 countries comprises a student body that is 31 percent domestic students of the global majority or international, all of whom work with our renowned scholars to craft customized combinations of market-driven majors, minors and concentrations across our 52+ academic programs.

Students compete in 20 NCAA Division III sports, participate in faculty-driven research, thrive in a robust program of internship experiences, and study abroad in more than two dozen countries. Lycoming College has one of the highest endowment-per-student ratios in the country. The institution is a member of the Annapolis Group of Liberal Arts Colleges and is recognized by U.S. News as a top 100 National Liberal Arts College and the No.

21 Best Value School. Lycoming College is dedicated to providing a high-quality liberal arts and sciences education for all students. Learn more at https://(Use the "Apply for this Job" box below)..

The College proudly celebrates and values the principles of inclusive excellence. In its 2021 Strategic Plan, Lycoming College committed to recruiting more faculty and staff from historically underrepresented groups. The community works to foster an inclusive campus community and to support the success of all faculty, staff and students. The College recognizes that a community formed of a wide range of backgrounds and experiences benefits all its members and serves to advance Lycoming's goal of preparing graduates to become ethical, informed, and engaged individuals.

Lycoming College is an equal opportunity employer.

What will I do in this role?

Both Administrative Assistants will provide professional, reliable, and student-centered administrative support within Academic Affairs. Core responsibilities include managing calendars and communications, preparing documents and reports, maintaining accurate records and files, processing invoices, reconciling purchasing card statements, ordering supplies, coordinating mail, supporting office equipment and technology needs, submitting work order requests, and providing responsive customer service to students, faculty, staff, and campus visitors.

Both positions require sound judgment, discretion, and the ability to maintain confidentiality.

The Faculty Administrative Assistant will provide direct support to faculty, department chairs, academic programs, and departmental operations. This position will assist with textbook orders, syllabi collection, letters of recommendation, travel expenses, room reservations, field trip and event arrangements, and occasional test proctoring. The role will also coordinate special events such as colloquia, honor society activities, guest lectures, candidate visits, and distinguished guest itineraries.

In addition, this position will support the Phi Kappa Phi Honor Society by assisting with membership invitations, recordkeeping, finances, annual events, lectureship arrangements, and annual reports. The position will also support Fulbright Foreign Language Teaching Assistants by helping with application materials, communications, orientation scheduling, student mentor coordination, and ongoing academic-year support.

The Administrative Assistant for the Center of Enhanced Academic Experiences and the Associate Provost for Academic Excellence will provide direct administrative support to the Associate Provost and assist with the operational needs of the Center. This position will coordinate meetings, agendas, materials, room reservations, minutes, follow-up communication, scheduling priorities, front-office services, data tracking, communication campaigns, shared digital resources, website and SharePoint content, and academic excellence programming.

The role will also…