Administrative Assistant Academic Affairs

Administrative Assistant Positions

Lycoming College is searching for two Administrative Assistants to join their Academic Affairs team! Both Administrative Assistants will provide professional, reliable, and student-centered administrative support within Academic Affairs. Core responsibilities include managing calendars and communications, preparing documents and reports, maintaining accurate records and files, processing invoices, reconciling purchasing card statements, ordering supplies, coordinating mail, supporting office equipment and technology needs, submitting work order requests, and providing responsive customer service to students, faculty, staff, and campus visitors.

Both positions require sound judgment, discretion, and the ability to maintain confidentiality. The Faculty Administrative Assistant will provide direct support to faculty, department chairs, academic programs, and departmental operations. This position will assist with textbook orders, syllabi collection, letters of recommendation, travel expenses, room reservations, field trip and event arrangements, and occasional test proctoring. The role will also coordinate special events such as colloquia, honor society activities, guest lectures, candidate visits, and distinguished guest itineraries.

In addition, this position will support the Phi Kappa Phi Honor Society by assisting with membership invitations, recordkeeping, finances, annual events, lectureship arrangements, and annual reports. The position will also support Fulbright Foreign Language Teaching Assistants by helping with application materials, communications, orientation scheduling, student mentor coordination, and ongoing academic-year support.

The Administrative Assistant for the Center of Enhanced Academic Experiences and the Associate Provost for Academic Excellence will provide direct administrative support to the Associate Provost and assist with the operational needs of the Center. This position will coordinate meetings, agendas, materials, room reservations, minutes, follow-up communication, scheduling priorities, front-office services, data tracking, communication campaigns, shared digital resources, website and SharePoint content, and academic excellence programming.

The role will also support student academic success initiatives, faculty-facing events, student outreach, referrals, reporting needs, office workflows, and collaboration with campus partners.

We are looking for organized, dependable, and service-oriented professionals who enjoy supporting students, faculty, staff, and campus partners in a busy academic environment. Successful candidates will be able to work independently, manage competing priorities, communicate clearly and professionally, maintain accurate records, and exercise discretion with confidential information. Candidates should bring strong writing and proofreading skills, sound judgment, attention to detail, and a commitment to providing a positive and welcoming experience for all members of the College community.

For both Administrative Assistant roles, a high school diploma is required. An associate's degree or bachelor's degree is preferred but not required. Candidates should have a minimum of two years of significant experience in an office or administrative support setting, strong Microsoft Office or Microsoft 365 skills, the ability to learn new applications, and the ability to plan, coordinate, and support work involving multiple constituents.

Experience in higher education, Academic Affairs, student support, or a professional office environment is preferred. Experience supporting senior leaders, managing calendars, coordinating meetings, working with shared digital resources, and maintaining confidentiality is also helpful.

To Apply:

Submit a cover letter, resume, and contact information for three professional references. Candidates who apply by July 31, 2026, will receive priority consideration. Compensation details will be shared with those candidates who make it to the first-round interviews. A post-offer criminal background check will occur.