Coordinator-Operations Administration

Job Description

The Coordinator‑Operations Administration applies clerical, administrative, financial accounting, and other administrative‑related functions in support of field natural gas pipeline operations. The position is compensated on an exempt, salaried basis.

The Coordinator‑Operations Administration supports field natural gas pipeline operations through clerical, administrative, and financial accounting functions. The role is an exempt, salaried position.

• Performs financial accounting, administrative, and clerical functions including, but not limited to:
  • budget assimilation & analysis
  • expense reporting, cost variance tracking and analysis
  • utilization & administration of budget & expense forecasting applications
  • application of business administrative processes, policies, and procedures
  • oversight of payroll time reporting processes & procedures
  • accounts payable data entry processes
  • procurement, inventory and other related processes and procedures
• Develops and administers accounting reporting applications & departmental computer‑based templates for financial data compilation and reporting, analysis, comparative benchmarking, and controls. Assimilates budget data from field management team into consolidated work products for analysis and reporting.
• Routine and special reporting to district, departmental, and business unit commercial accounting groups. Researches and resolves expense and capital AFE accounting code issues, accounting code interpretations, and vendor/accounts payable invoice issues.
• Leads District administrative personnel in consistent application of corporate administrative policies and procedures for accounts payable, payroll data entry, purchase orders, field procurement contracts, materials inventories, file systems, etc.
• Oversees credit card expense coding and receipt review for departmental staff.>
• Set up new vendors. Complete, monitor, and track Request for Material (RFM) or Request for Services (RFS) and Purchase Orders (PO).
• Research Accounting coding issues and preparing correction requests.
• Special assignments and/or projects as required.
• Conducts random audits of field location business processes to assure administrative compliance with established policies and procedures.
• Coordinates resource requirements for managerial meetings.
• May process Tallgrass Employee Worker Compensation claims in coordination with corporate Human Resources.
• Deal with a wide variety of people with tact, courtesy, and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Will work non‑traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the public.
• Other daily, weekly, monthly, or special project duties as identified and defined.
• Other duties as assigned.

• Associate degree from an accredited institution in Business/Accounting or a related discipline.
• Equivalent work experience may be considered as a substitute for a degree.
• Minimum of 5 to 7 years work history and/or education using basic accounting principles and computer applications or similar background.
• Advanced proficiency level in MS Office applications that may include but are not limited to Excel, Word, Access, PowerPoint and Outlook.
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for company travel).

• Strong expertise in utilization of Microsoft Office products with emphasis on Excel spreadsheet, Word & Outlook applications. Knowledge and experience with database applications (preferred experience with Oracle, GP Dynamics, Essbase, etc.).
• Strong understanding of generally accepted accounting principles and business concepts.
• Advanced math skills.
• Strong organizational skills (i.e., filing & retrieval of data).
• Ability to apply logical thought processes, problem solve, and troubleshoot.
• Excellent verbal and written communication skills.
• Ability to effectively work with…