Administrative Assistant Job Williston area,North Dakota USA,Administrative/Clerical

Summary

The Administrative Assistant performs diverse clerical, administrative, and customer service duties to support the efficient operation of the Municipal Court. This position requires exceptional organizational skills, attention to detail, and a commitment to maintaining confidentiality and professionalism.

Supervision Received

Clerk of Court, City Judge, Finance Director

Supervision Exercised

None

FLSA Status

Non-Exempt

Essential Job Functions

Serves as the first point of contact at the Municipal Court office for the general public, providing information, screening calls, directing inquiries, and assisting citizens in a professional and courteous manner.

Answers and manages phones, checking voicemails and prioritizing urgent messages.

Pulls the court docket and notifies the lead clerk of changes and discrepancies.

Performs accurate and timely filing of court documents and digitizes records as needed.

Manages the till and conducts daily deposit procedures.

Sorts and distributes incoming mail, both hard copy and electronic.

Uses due diligence and care in the posting of payments of fines, restitution, and in preparation of court orders; receives and receipts funds; maintains related records.

Maintains confidentiality of court operations and records as required by law.

Performs general office duties such as copying, scanning, faxing, ordering office supplies, arranging for repair of office equipment, and maintaining filing systems.

Be physically present in attendance at the worksite.

Performs all work duties and activities in accordance with City policies and procedures.

Performs other clerical and administrative duties as assigned.

NOTE: The functions and duties listed are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Minimum Qualifications

Skilled in routine computer operations. Ability to recognize, analyze, and solve problems. Working knowledge of record keeping practices and procedures. Working knowledge of modern office practices and procedures and clerical duties. Ability to make mathematical computations rapidly and accurately. Skilled in the use of office machines. Ability to communicate effectively, verbally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the general public.

Education

High school graduate or equivalent.

Experience

Two years of experience in clerical duties. Must have basic experience with Microsoft Outlook and Word.

Necessary

Special Requirements

Must pass the City of Williston and Criminal FBI background check. Must be bondable. Must be able to type 50 Words per minute.

Equipment Used in Job Performance

Computer and printer, word processing and spreadsheet software, telephone, copier, fax machine, calculator.

Physical Demands

While performing the duties of this job, the employee is frequently required to sit; talk or hear; use hands to finger, handle, feel or operate objects, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.

Work

Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works indoors but sometimes travels within the city for reasons related to the job. The noise level in the work environment is moderate.

EEO

and ADA Statements

The City of Williston does not discriminate on the basis of race, color, national origin, sex, genetics, religion, age or disability in…