Administrative Assistant; Finance

Position: Administrative Assistant (Finance)
Salary : $52,000.00 Annually
Location : 22 East Broadway, Williston, ND
Job Type: Full-Time
Job Number: Finance
Department: Finance Department
Opening Date: 06/11/2026
Closing Date: 6/26/2026 11:59 PM Central

Job Description

Summary: Performs a variety of administrative, accounting, and technical work of moderate complexity related to City government operations, utility billing and departmental support. The position delivers customer service standards in a variety of areas in cooperation with other staff.

Supervision Received: Finance Director
Supervision Exercised: None
FLSA Status: Non-Exempt

Essential Job Functions:

Answer telephone; screen callers and give information requiring some knowledge of agency policies and procedures.

Perform customer service duties. Greet visitors and provide guidance/directions to those who enter City Hall; furnish the public with non-technical information when appropriate.

Open and route incoming mail and prepare outgoing mail. Assist with mass mailing as needed.

Type, revise, and combine material such as correspondence, reports, records, forms,

Arrange travel schedules and reservations for conferences and other meetings.

Balance cash drawer daily, post payments, receipts, and prepare deposit.

Verify information regarding utility customer accounts, including penalties, cut-offs, and other processes.

Coordinate office functions, including the scheduling of: service calls, conferences, meetings, training seminars and related work.

Order office supplies and coordinate maintenance of office equipment.

Handles confidential information with integrity and discretion.

Performs other reasonably related duties as assigned by immediate supervisor and other management as required.

Performs other related work.

Performs all work duties and activities in accordance with City policies and procedures.

Note: The functions and duties listed are intended only as illustrations of the various types of work that may be performed. The omission of the specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position. The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Minimum Qualifications: Language

Skills:

Ability to read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations. Ability to write reports, business correspondence and procedure manuals. Ability to understand and fill out government forms. Ability to effectively present information and respond to questions from groups of managers, customers and the general public. Mathematical

Skills:

Ability to calculate figures and amounts such as percentage and area with ability to apply concepts of basic algebra and geometry, ability to create and understand formulas in spreadsheet required to spread special assessment costs and submit project estimates. Reasoning Ability:
Ability to thoroughly understand and utilize a variety of computer programs. Ability to create and understand database and spreadsheet functions which are essential for effective job performance. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form.

Ability to perform job without supervision. Ability to plan, lay out and carry out office procedures. Ability to assemble, organize and present in written or oral form statistical, financial and factual information derived from a variety of original and secondary sources. Ability to establish and maintain effective working relationships with other employees, city officers, city officials and the public. Ability to work with the public and their complaints without losing composure or temper.

Education: High school graduate or equivalent

Experience: Two to four years related experience OR any equivalent combination of education and experience.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls;

and talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms and climb or balance. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and the ability to focus.

Equipment Used in Job Performance: Standard office equipment such as a computer, copier, calculator,…