Administrative Assistant

Daily Tasks

• Work as part of a united team to achieve operational goals by supporting departments through timely and accurate administrative assistance.
• Build lasting relationships through authentic communication, demonstrating respect, integrity, and reliability in all interactions—internally and externally.
• Accurate data entry into internal systems, logs, and trackers to support traceability, compliance, and informed decision-making.
• Maintain filing systems and control of documentation to ensure records are up to date, organized, and meet all company and regulatory requirements.
• Prepare, review, and process facility documentation including job packets, delivery tickets, router packets, inspection forms, and compliance records.
• Monitor project budgets, timelines, and inventory usage in collaboration with team leads to help ensure accuracy, accountability, and alignment with operational goals.
• Participate in yard and warehouse observations to help ensure documentation aligns with physical activities and that operational workflows are followed.
• Gain exposure to shop environments as needed to observe work progress, confirm data accuracy, and assist in validating that paperwork reflects actual equipment, part numbers, or work performed.
• Act as a liaison between administrative and operations teams, helping to ensure that communication remains clear, timely, and consistent across departments.
• Participate in a rotating on-call schedule, which includes 24/7 availability for one full week (7 days) on a week-on/week-off rotation once training is successfully completed.

The first responsibility is to warmly welcome customers to BDS and model our professional, service-oriented business culture while providing them with the highest quality of service, and product knowledge that is possible. Performs administrative and office support activities for multiple supervisors.

This position will be asked to be on a rotational on call schedule every other week.

Duties may include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing. Extensive software skills are required, as well as Internet research abilities and strong communication skills. Staff in this category also may have the title of department assistant, coordinator, or associate.

Support and participate in the organization’s Continual Improvement Program to conform to API Q1/ISO 9001:2015 requirements by complying with the Quality Policy and procedures and meeting QMS Objectives.

The ability to ability to accurately and efficiently perform standard administrative duties, including but not limited to data entry, clerical tasks, reporting, reconciliation, and utilizing verbal and math skills. These tasks should be completed in a timely manner according to written procedures, ensuring adherence to company specifications and industry standards without exception.

Accurately and honestly complete and submit paperwork associated with job task daily duties; (JSA, Safety Docs, FST, FNCR, REQ, Timecards, etc.) in the set amount of time. Report any non-compliance of procedural action immediately to Supervisor or HR. Labeling or Stamping equipment in the proper manner.

Team Members are responsible for and required to inventory, maintain, and a log of all assets, both inventory and company owned, ie:
Department tooling, vehicles and related items.

Every BDS team member must have the ability to communicate with team members, customers, vendors, as well as the community in both written and verbal documentation. Assist others team members in daily activities and job-related tasks approved by management.

Team Members are required to perform his or her job duties in the safest way possible with a 100% accident free, 100% incident free target goal.

All Bulldog Services LLP Team Members as acting representatives are required to professionally present, uphold, and solidify the representation and respect of our motto, “Restoring Principles & Integrity One Connection at a Time” at all times.

Frequent standing and lifting, Spends time…