Associate Director, Proposal Management

Job Family:

Proposal Management

Travel Required:

Up to 10%

Clearance Required:

None

What You Will Do:

Summary:

Guidehouse is looking for a highly experienced Federal proposal manager to lead the development of proposal deliverables. This position will manage responses to government and commercial client Requests for Proposals (RFPs), typically prepared in MS Word, Excel and Power Point and Adobe Acrobat. In addition to working with proposal leads on proposal efforts, this position calls for a collaborative professional with a positive strategic outlook, excellent communication, writing, editing, and project management skills.

At Guidehouse, proposal managers always work as part of a team, collaborating with our consultants, management, and executives. Proposal managers typically manage more than one proposal concurrently, and may have support for graphics, writing, editing, formatting, and final production depending on the complexity of the pursuit. The successful candidate must demonstrate an ability to work efficiently under conditions of multiple deadlines and changing priorities to produce a large volume of high-quality material with attention to detail.

Proposal managers should be able to work at times in the evenings or weekends as required to meet proposal deadlines.

• Manage the proposal development process from beginning to end, in accordance with the Guidehouse pursuit framework, ensuring that proposals meet all customer requirements such as deadlines, formats, and contents.
• A senior proposal manager is expected to have the following capabilities:
• Perform detailed analyses of requirements documents (e.g., RFP, RFQ, SOW) and communicate the results.
• Develop or lead development of proposal tools such as the outline, team assignments, proposal management plan, schedule, kick‑off meeting materials, writing plans.
• Establish and maintain communications among teammates using collaborative tools, phone calls, e‑mail, etc.
• Facilitate proposal development through the effective use of AI and other technology.
• Provide direction and coordination of content for proposal graphics.
• Perform substantive reviews of both text and graphics, ensure the assigned writing sections comply with RFP requirements, contain win strategies and win themes, and comply with standard format and style criteria.
• Own all sections of the proposal, responsible for production and delivery of all proposal documents.
• Coordinate with pricing staff to ensure that all information needed to prepare the Cost Proposal is available and input is received on time.
• Coordinate and obtain final approvals and signatures.
• Attend win/loss debriefings and assist with developing lessons learned.
• Proof work to minimize errors; rework errors.
• Ensure that all documentation relevant to the project is retained in accordance with company and department procedures.

• Lead and contribute to team initiatives or special projects related to process improvement, content management, quality management or related subjects.
• Develop training and orientation on proposal development processes, including training for capture leaders.

• Bachelor’s Degree;
  Four (4) years additional professional experience may be substituted in lieu of degree.
• Eight (8) + years of experience managing professional services proposals is required.
• Demonstrated skills in driving improvements or efficiencies to the proposal development process.
• Advanced skills in Word, Power Point, SharePoint, and PDF.
• High level of attention to detail and a commitment to high-quality work.
• Ability to review, understand, and summarize the requirements of RFPs, RFIs, and RFQs.
• Ability to coordinate the development of multiple proposals simultaneously, which requires strong organizational and time‑management skills, and multi‑tasking abilities.
• Ability to translate complex concepts and ideas into clear communications.
• Intermediate skill in Microsoft Word, Power Point, Excel, and SharePoint.
• Experience working effectively with AI tools.
• Working skills in Adobe Acrobat Professional to create and edit PDF documents.
• Superior communication, writing, formatting, editing, and…