Backup Dispatcher and AP Clerk

Concrete and Aggregate Dispatcher and AP Clerk

Location: Williston ND

Employment Type: Full Time

Reports To: CFO

We are seeking a highly organized and detail‑oriented dispatcher to oversee scheduling, communication, and coordination of our concrete field operations and aggregate trucking. This role is vital in ensuring smooth daily operations, exceptional customer service, and alignment with our company's Core Values.

• Assign and schedule drivers efficiently to maximize productivity and minimize downtime.
• Communicate daily with other dispatchers to coordinate drivers and schedules.
• Work directly with the shop/mechanics team with a focus on communication.
• Monitor job progress, ensuring timely completion of scheduled work.
• Adjust scheduling dynamically in response to emergencies, delays, or cancellations.
• Ensure all team members have the necessary information, equipment, and resources before dispatching.

• Address and document safety, performance, and other issues with drivers as needed.
• Assist with and oversee new driver training program.
• Assist with vehicle housekeeping inspections.

• Serve as the central point of contact between field personnel, customers, and management.
• Provide real‑time updates on scheduling changes and job statuses.
• Handle customer inquiries professionally and ensure prompt issue resolution.
• Communicate effectively with the shop team, leadership, customers, and external partners as needed.
• Ensure payment is secured prior to delivery.

• Follow and enforce dispatching procedures aligned with EOS principles.
• Document all scheduling changes, job completions, and performance issues in Jonel and Miro.
• Track and report KPIs such as response times, job completion rates, and efficiency metrics.
• Identify inefficiencies in dispatch processes and recommend improvements.

• Utilize dispatching software, GPS tracking, and other tools to manage workflow.
• Maintain accurate records of job assignments, schedules, and customer communications.
• Generate reports on dispatch performance and productivity.

Enter all invoices into the accounting system, proof read and audit truck tickets. Mail checks to vendors as needed.

Other duties as assigned.

• Be Accountable:
  Own their role and responsibilities with a results‑driven mindset.
• Stay Organized:
  Keep scheduling and dispatching operations running efficiently.
• Communicate Clearly:
  Provide concise, professional updates to teams and customers.
• Embrace Continuous Improvement:
  Identify and implement process enhancements.
• Work as a Team Player:
  Collaborate effectively with field staff, managers, and customers.
• Solve Problems Proactively:
  Think critically and adapt to challenges quickly.

• Experience:
  
  Prefer a minimum 1 year in dispatching, logistics, or a related field.
• Tech‑Savvy:
  Familiarity with dispatching software, GPS tracking, and Microsoft Office.
• Strong Communication:
  Excellent verbal and written skills.
• Problem‑Solving Ability:
  Ability to handle scheduling conflicts and make quick decisions.
• High Attention to Detail:
  Accuracy in scheduling, documentation, and reporting.

• Benefits package including paid vacation, paid holidays, BCBS health, dental and vision (60% company pay). Simple IRA with a 3% match, basic life insurance 100% company paid, short and long term disability (60% company paid), bereavement leave, and employee discounts.
• Opportunities for growth and professional development.
• A company culture built on accountability, efficiency, and teamwork.