Accounting Officer

Campus:
Hutchinson or Willmar (chosen upon hire)

Bargaining Unit: MAPE, 214

Employment Condition:
Full Time, Unlimited

Classified Status:
Classified

Work Schedule:
Monday – Friday, 8:00AM-4:30PM

Work Area:
Business Office

Wage: $24.40- $35.30 /hourly ::: $50,947 -$73,706/annually

This position will perform fiscal management functions and accounting work for Ridgewater College by providing leadership in accounting reconciliation processes, compliance monitoring, financial reporting, financial transaction processing (banking, purchasing, disbursement, payroll, grants, etc.)

This position applies knowledge in accounting to provide financial management analysis, consultation and training for the college.

• Financial management of grants (federal, state, private), projects, and agreements. Maintain chart of accounts to reflect accurately the cost of grant/project operations. Monitor the financial data throughout the grant/project period ensuring expenses are within parameters of grant/project. Provide required financial reports, complete reimbursement requests for federal and state grants and submit to grantor and assist grant director with close-out requirements including audit.
  
  Prepare invoicing per grant/interagency agreements. Reconcile special allocations and grants with SWIFT to ensure accuracy.
• Provide accounting services to ensure lease agreements, PSEO contracts and college revenue activities are accurate and completed according to deadlines. Determine cash flow assistance and monitor appropriations and the year-end closing of all appropriations. Regularly review and monitor:
  • Lease agreements - Monitor lease agreements to ensure terms are followed and revenue is receipted appropriately.
  • PSEO contract and letter communications to ensure processes are followed and appropriate actions are taken. Upon receipt of the signed contract notify billing and admissions of appropriate action. Ensure terms are followed and accounts are handled appropriately.
  • Sales tax reporting is accurate and that payments are processed in a timely manner to meet required deadlines.
  • Fund activity and balances. Process data identifying discrepancies and initiate the appropriate action to resolve issues. Includes sales tax submission and reporting, entertainer tax reporting, record donations, financial aid, VA Chapter 33 funding, student tool charges. Make recommendations on future direction and alternative solutions. Ensure costs of operations is reflected accurately, and funding is received or disbursed on time.
  • Special project assistance. Assist with special projects as assigned by Vice President of Finance and Operations.
  • Void checks and cancel direct deposits. Ensuring funds are handled appropriately, reissued or returned to source.
  • Reconciliation of State Financial Aid
• Provide budget summary and detail reports monthly and upon request. Interpret and audit budget reports, provide details, identify discrepancies and initiate the appropriate correction. Determine, initiate and communicate the appropriate action to resolve issues; this may include a journal entry, expenditure correction, purchasing adjustments or a budget revision. Ensure expenditures are properly recorded in Minnesota State Accounting System within the guidelines of Ridgewater College, Minnesota State and State of Minnesota policies and procedures.
• Perform other duties as assigned to ensure the smooth functioning of the department and maintain the reputation of the organization as a viable business partner.

• Two years of work-related experience. A Bachelor's degree may substitute for 12 months, and an Associate's degree may substitute for 6 months.
• Skilled in accounts receivable and computerized billing…