Office Administrator

Life-Science Innovations has a full‑time opportunity for a Office Administrator to join their team. This role supports the day‑to‑day operations of the organization, requiring strong organizational and administrative skills and the ability to manage confidential information discreetly in a fast‑paced environment. The Office Administrator oversees courier operations, supports multiple departments, and provides exceptional service while creating a welcoming experience for employees, applicants, vendors, and stakeholders.

• Manage front desk operations, including phones, visitors, mail distribution, and general office support.
• Respond to general inquiries from leadership and employees at all levels, providing a warm handoff to appropriate team members as needed.
• Oversee courier operations, company vehicle usage, visitor badges, and office service coordination.
• Provide administrative support across HR, Accounting, and IT departments.
• Maintain employee records, organizational documents, contact lists, and records‑retention systems.
• Support HR compliance processes, including I-9 audits, MVR reporting, and HR inbox management.
• Coordinate employee programs, company events, recognition initiatives, and office committees.
• Prepare reports, maintain accurate data entry, and assist with special projects using Microsoft Office Suite.

• Strong organizational, time‑management, and attention‑to‑detail skills.
• Excellent verbal, written, and interpersonal communication abilities.
• Proficient in Microsoft Office, including Excel and Word, with accurate data‑entry skills.
• Ability to maintain strict confidentiality and provide employee‑focused customer service.
• Self‑motivated, adaptable, and able to manage multiple priorities in a fast‑paced environment.
• Strong critical thinking, process management, and problem‑solving skills.
• Ability to follow procedures, take initiative, and collaborate across all organizational levels.
• 2+ years of administrative experience in a corporate office environment preferred.
• High School diploma or GED required; equivalent education and experience considered.
• Supervisory experience preferred.

Benefits include medical, dental, and vision insurance options; a Health Savings Account with company match; a 401(k) plan with company match up to 4% of your compensation; PTO accrual; two personal days per year; holiday pay; company paid short‑ and long‑term disability; and company paid life insurance.

Pay: $21.07 - $26.34 / Hour

Contact:
Rachel Weiss | Talent Acquisition Specialist
Rachel.

Weis