Office & Administrative Specialist Intermediate

Office & Administrative Specialist Intermediate

Working Title:
Office & Administrative Specialist Intermediate
Job Class:
Office and Administrative Specialist, Intermediate
Agency:
Direct Care and Treatment

• Job : 95403
• Location: Willmar
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 07/09/2026
• Closing Date: 07/22/2026
• Hiring Agency/Seniority Unit: Direct Care and Treatment / DCT Willmar AFSCME
• Work Shift/
  
  Work Hours:
  
  Day Shift / 8:00am-4:30pm
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually
• Classified Status: Classified
• Work Area: Child & Adolescent Behavioral Health Hospital (CABHH), Willmar

Direct Care & Treatment (DCT) is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment. DCT does not participate in E-Verify.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position requires an employee to be onsite at 2301 Transportation Rd, Minnesota at least 50% of the time, with some opportunity to perform work from a telework location.

• Telework is available on a limited basis.
• Only candidates residing in Minnesota or a state bordering Minnesota (Iowa, North Dakota, South Dakota, or Wisconsin) within 50 miles of the work address listed above are eligible for telework.
• Candidates residing in Minnesota and more than 50 miles from the primary/principal work address above may be eligible to telework more than 50%.

The Health Information Management Services team is seeking a dynamic Office and Administrative Specialist Intermediate (OASI) to join our team! As an OASI, you will work closely with the Child & Adolescent Behavioral Health Hospital (CABHH) staff to ensure accurate, complete, concise, and compliant client records in regard to compliance with HIMS policies and procedures. The OASI will work to effectively and efficiently maintain a quality system of records management in support of Direct Care and Treatment, Health Information Management Services (HIMS) clients and staff.

The position also exists to support DCT and CABHH in managing the integrity of protected health information.

Primary

Responsibilities Include:

• Manage the census information system compiling data ensuring accuracy and availability of patient data demographics and statistical reports.
• Respond to all requests for release of information and/or access to patient records in a uniform and timely manner consistent with the specific legal and regulatory requirements associated with each type of request.
• Coordinate the receipt and response to all legal papers received by the facility in accordance with commitment statutes in addition to court orders and subpoenas for patient data from the medical record as required by court documents received.
• Perform Health Information Management Systems related work as needed to ensure necessary functions are carried out efficiently and effectively

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates each job's beginning and ending month and year.

• Written and oral communication skills to provide clear, concise, courteous, prompt, and effective customer service in-person and via email or phone to internal and external stakeholders.
• Data Entry Performance skills to input and verify data from source documents into a databasewith a high level of accuracy, maintain accurate records, and locate and correct data entry errors.
• Database, Documents, and Records Management skills sufficient to pull relevant data from databases and software applications and compile them in appropriate report format with adherence to applicable policy and statute requirements.
• Math skills sufficient to add, subtract, multiply divide numbers, and calculate averages.
• Specialized Terminology including medical terminology; document management; scanning, indexing and quality control.
• Spreadsheet skills sufficient to update, track, log, create, and produce reports.
• Word processing skills sufficient to develop and modify a variety of correspondence, records, reports, forms and charts.

• One (1) year of Electronic Health Record experience.
• Our employees are dedicated to ensuring cultural responsiveness. Preferred candidates will have a variety of experiences working effectively with others from different backgrounds and cultures.

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and…