Office and Administrative Specialist, Intermediate

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* Working Title:

Office and Administrative Specialist, Intermediate*
* ** Job Class:
Office and Administrative Specialist, Intermediate*
* ** Agency:
Corrections Dept*
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** Job ** : 96002

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** Location** :
Minnesota Southwest Area

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** Telework Eligible** :
No

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** Full/Part Time** :
Full-Time

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** Regular/Temporary** :
Unlimited

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** Who May Apply** :
Open to all qualified job seekers

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** Date Posted** : 08/01/2026

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** Closing Date** : 08/10/2026

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** Hiring Agency** :
Department of Corrections

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** Division/Unit** :
Community Services/Field Services

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* Work Location:

** St. James, MN

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** Work Shift/Work Hours** :
Day Shift

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** Days of Work** :
Monday - Friday

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** Travel Required** :
No

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** Salary Range:**  $21.12 - $28.01 / hourly; $44,098 - $58,484 / annually

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** Classified Status** :
Classified

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** Bargaining Unit/Union** : 206 - Clerical/AFSCME

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** FLSA Status** :
Nonexempt

+ Designated in Connect 700 Program for Applicants with Disabilities ((Use the "Apply for this Job" box below)./connect
700/) :
Yes

** The work you'll do is more than just a job.*
* At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

This position is located in St. James, MN.  Located in the heart of southern Minnesota along Highway 60, St. James is a vibrant, welcoming city of nearly 5,000 residents that combines small-town charm with a robust, modern economy. As the county seat of Watonwan County, St. James serves as a regional hub located approximately 35 miles southwest of Mankato and New Ulm or 30 miles north of Fairmont, MN.

This position exists provides administrative assistance, clerical services and office management for Field Services District Supervisors, Regional Managers, Central Office Field Services Staff, and Corrections Agents.

Responsibilities include but are not limited to:

+ Provide word processing, typographical and transcription services, and technical assistance to the District Supervisor, and Corrections Agents staff so that effective communications between agencies and departments can be maintained, data systems are maintained, and correspondence is prepared accurately and submitted in proper formats and on proper forms within adequate time periods.

+ Assist with management of the office so that office needs are addressed and the office functions efficiently and effectively.

+ Provide receptionist services to ensure that the appropriate action is taken by staff within the proper time frame.

+ Maintain Court Services Tracking System (CSTS) and office files, in addition to other data bases used by Field Services, to ensure integrity and generation of accurate client information.

+ Perform other office functions as necessary or assigned to assure efficient operation of the office.

** Minimum Qualifications*
* To be qualified for and considered for this position, applicants must meet all the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.

+ Skills in data entry sufficient to enter client information into database systems, such as CSTS, Chrono Database, Statewide Supervision System (S3), Correctional Operations Management System (COMS) and Bureau of Criminal Apprehension (BCA).

+ Skills in database management sufficient to maintain, update, and retrieve information from database systems, such as CSTS, Chrono Database, S3, COMS, and BCA.

+ Skills in business English sufficient to compose and edit correspondence and reports using proper grammar, punctuation and spelling.

+ English speaking skills sufficient to communicate effectively with a wide variety of individuals, including supervisors, probation agents, court administrators, law enforcement and DOC employees.

+ Skills in customer service sufficient to provide prompt, courteous, and accurate information to customers over the phone and in person.

+ Skills in word processing sufficient to draft letters, memos, and reports

** Preferred Qualifications*
* The following qualifications are strongly desired of applicants seeking consideration for this position:

+ Two or more years post-secondary education.

+ Experience entering data into database systems such as CSTS, Chrono Database, S3, COMS and/or BCA.

+ Experience working in a criminal justice setting.

+ Experience working in an office/clerical setting.

+ Experience related to court administration, which includes the review of criminal court documents.

** Physical Requirements*
* The selected finalist may be required to review and sign a Physical Demands Analysis (PDA) for this position. For a copy of the…