Office & Administrative Specialist Intermediate

Overview

Office & Administrative Specialist Intermediate – a full‑time role supporting the Child & Adolescent Behavioral Health Hospital (CABHH) in Willmar. Telework Eligible:
Yes (up to 50% remote). Salary range: $21.12 – $28.01 hourly; $44,098 – $58,484 annually.

• Manage census information system, compiling data to ensure accuracy and availability of patient data, demographics, and statistical reports.
• Respond to all requests for release of information and patient records in a uniform and timely manner, complying with legal and regulatory requirements.
• Coordinate receipt and response to all legal papers received by the facility, including court orders and subpoenas, in accordance with statutory requirements.
• Perform Health Information Management Systems related work as needed to support efficient and effective operations.

• Strong written and oral communication skills for clear, courteous, and effective customer service to internal and external stakeholders.
• Data entry performance skills to input and verify data with high accuracy, maintaining records and correcting errors.
• Database, documents, and records management skills to pull relevant data and compile reports, adhering to policy and statute requirements.
• Mathematical skills to perform basic arithmetic and calculate averages.
• Knowledge of specialized terminology, including medical terminology, document management, scanning, indexing, and quality control.
• Spreadsheet skills sufficient to update, track, log, create, and produce reports.
• Word processing skills to develop and modify correspondence, records, reports, forms, and charts.

• One (1) year of Electronic Health Record experience.
• Experience working effectively with people from varied cultural backgrounds.

References and background checks will be conducted. Direct Care & Treatment requires TB screening via a blood test prior to employment. Applicants must be eligible to work in the United States.

• Paid vacation and sick leave
• 12 paid holidays each year
• Annual pay increases
• Low‑cost medical, dental, vision, and prescription drug plans, including fertility and diabetes care, and dental/orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan after at least three years of service
• Employer paid life insurance
• Short‑term and long‑term disability insurance
• Tax‑free expense accounts for health, dental, and dependent care
• Resources to support physical, emotional, social, and financial well‑being

Minnesota state agencies are affirmative action, veteran‑friendly, and equal opportunity employers. We encourage applicants from all backgrounds, including persons of color, Indigenous communities, LGBTQIA2S+ community, individuals with disabilities, women, and veterans.

Minnesota state agencies provide reasonable accommodations. If you need assistance applying or interviewing, contact the Careers Help Desk at 651‑259‑3637 or email careers.us.