Program Manager for Minnesota Gear Up Middle and High School Tutoring Program

Position Overview

The Project Manager will provide full-scale leadership, coordination, and oversight of the middle and high school In-Person Instructional Tutoring Program delivered across multiple sites within the Get Ready Gear Up Minnesota initiative. This role ensures high-quality instructional implementation aligned to Minnesota Academic Standards, effective tutor training and support, smooth program operations, and consistent communication with school partners and internal teams. While primary duties center on leadership and program management, this position may also involve providing direct small-group tutoring to students as needed to cover staffing shortages, model instructional techniques, or provide targeted intervention.

Department: Instructional Operations

Location: Willmar

Compensation: $1,500 / week

The Project Manager will provide full-scale leadership, coordination, and oversight of the middle and high school In-Person Instructional Tutoring Program delivered across multiple sites within the Get Ready Gear Up Minnesota initiative. This role ensures high-quality instructional implementation aligned to Minnesota Academic Standards, effective tutor training and support, smooth program operations, and consistent communication with school partners and internal teams. While primary duties center on leadership and program management, this position may also involve providing direct small-group tutoring to students as needed to cover staffing shortages, model instructional techniques, or provide targeted intervention.

The Project Manager serves as the primary point of contact for district leaders, site coordinators, tutors, and Mastery Prep leadership. Success in this position requires strong interpersonal and written communication skills, instructional expertise, operational precision, team leadership, and the ability to manage complex multi-site educational programming.

• Lead end-to-end execution of the tutoring program across multiple sites.
• Ensure full alignment to Minnesota Academic Standards and the instructional model selected by Mastery Prep and district partners.
• Monitor program fidelity, instructional quality, and tutor performance through ongoing reviews and coaching cycles.
• Maintain a consistent program vision that promotes academic growth, student engagement, and readiness for Minnesota state assessments.

• Oversee implementation of the pre-program Tutor Training, ensuring tutors are fully prepared in:
  • Minnesota Academic Standards for middle and high schools
  • Selected instructional models (Gradual Release)
  • Data-driven instruction and small-group interventions
  • Minnesota MCA test alignment and question types
  • Classroom management for extended instructional blocks
• Conduct follow-up training sessions and ongoing coaching based on observation and program data.
• Provide tutors with all required instructional materials, pacing guides, lesson plan templates, and assessment tools.
• Ensure new staff receive onboarding support throughout the program as needed.

• Coordinate instructional delivery at each site, ensuring schedule fidelity and adequate staffing.
• Maintain staffing logistics for all tutors, including coverage planning, schedule adjustments, and communication of program expectations.
• Oversee distribution and inventory of curriculum materials, assessments, practice packets, and digital instructional resources.
• Ensure each site is prepared daily with room setup, technology needs, and student groupings.
• Troubleshoot operational issues swiftly to ensure uninterrupted instructional flow.

• Oversee implementation of baseline diagnostics, biweekly assessments, midpoint evaluations, and the summative end-of-program assessment.
• Analyze student performance trends and identify areas requiring intervention.
• Facilitate data meetings with tutors to refine instruction and adjust grouping strategies.
• Provide biweekly data summaries and monthly progress reports to district partners and Mastery Prep leadership.
• Ensure accurate and timely data entry across all sites using established trackers and reporting tools.

• Serve as the primary liaison between Mastery Prep, school partners, site coordinators, and tutors.
• Provide professional, timely communication regarding scheduling, student concerns, instructional updates, and progress reports.
• Lead monthly check-ins with district leadership to share data, discuss successes, and address emerging needs.
• Prepare and deliver end-of-program presentations or reports summarizing program impact and student growth.

• Conduct scheduled and unscheduled classroom observations at all sites.
• Provide actionable feedback to tutors using Mastery Prep observation tools and coaching rubrics.
• Model best-practice instructional strategies and intervention techniques when needed.
• Ensure the program…