Administrative Assistant

Job Description

Everstaff is seeking an Administrative Office Coordinator for a growing service-based organization in Willoughby, OH. This role will support daily office operations and ensure efficient workflow across multiple departments. The candidate will also be responsible for a variety of administrative, customer service, and operational support functions, helping maintain organization and communication throughout the business.

The ideal candidate is highly organized, detail-oriented, comfortable multitasking, and able to thrive in a fast-paced environment. Strong communication skills and proficiency with Microsoft Office are essential.

Direct Hire Opportunity!

Salary: $35,000

Full-Time, Onsite position
Schedule:

• Monday, Tuesday, Thursday, Friday: 7:30 AM - 5:00 PM
• Wednesday: 8:00 AM - 3:00 PM

Key Responsibilities

• Provide administrative support to ensure efficient day-to-day office operations.
• Answer incoming phone calls and emails while providing professional customer service.
• Maintain accurate records and update information within company software systems.
• Learn and utilize internal business and transaction processing systems.
• Assist with routine financial and administrative tasks, including documentation and record maintenance.
• Review and update customer account information for accuracy and completeness.
• Order and maintain office supplies and equipment as needed.
• Support field personnel by coordinating schedules, relaying information, and assisting with operational needs.
• Prioritize and manage multiple tasks while meeting deadlines and maintaining accuracy.
• Assist with general office projects and additional administrative duties as assigned.

Qualifications

• Previous experience in an administrative, office support, or coordinator role.
• Proficiency with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience working with CRM systems, databases, or other business software is preferred.
• Self-motivated with the ability to work independently and adapt to changing priorities.
• Experience supporting accounting, billing, or financial recordkeeping functions is a plus.

What We Offer

• Opportunity to join a collaborative and supportive team.
• Stable, full-time position with a growing organization.
• Ability to make a meaningful impact on daily operations.
• Professional development and growth opportunities.
• Positive and team-oriented work environment.

If you feel you have the above qualifications, please apply!

All qualified applicants will receive consideration for employment without regard to race, color, religion, ethnicity, national origin, sex, gender identity, sexual orientation, disability status, protected veteran status or any other protected status under the law.

Ever Staff is an equal opportunity employer (M/F/D/V/SO/GI)