Payroll Specialist

Job Title

Payroll Specialist

This position consists of routine work assignments with occasional variations. Requires the ability to meet deadlines while maintaining a high level of accuracy and confidentiality. Requires strong problem‑solving and conflict‑resolution skills. Works under moderate supervision with established procedures and guidelines.

Responsible for processing biweekly payroll, auditing payroll data, calculating adjustments, maintaining payroll records, and preparing payroll‑related reports. Serves as backup support for salaried and Canadian payroll processing.

• Application must be filled out completely by the applicant.
• Pass a pre‑employment drug screen.
• Meet all the required essential job skills/experience.

• Minimum of three years of payroll processing experience (preferred).
• Excellent data entry, 10‑key, and mathematical skills.
• Proficient in Microsoft Excel and other business software applications.
• Ability to maintain confidentiality.
• Ability to communicate effectively with a diverse workforce.
• Ability to prioritize and meet deadlines.
• Detail‑oriented, organized, and capable of working independently.
• Knowledge of payroll compliance requirements, wage and hour regulations, and payroll tax practices.

• Payroll Processing – Perform end‑to‑end processing of multi‑state biweekly payroll for hourly employees.
• Compliance & Tax Management – Ensure accurate calculation and withholding of federal, state, and local taxes, as well as voluntary and involuntary deductions (e.g., medical benefits, 401(k), court‑ordered garnishments).
• System Maintenance – Manage, update, and troubleshoot employee data within the payroll system, including rate changes, new hire setups, terminations, and department transfers.
• Auditing and Reconciliation – Conduct routine pre‑ and post‑payroll audits to verify hours, rate changes, and retro‑pay calculations.
• Employee Support – Serve as the primary point of contact for payroll inquiries, resolve discrepancies promptly, and explain payroll deductions and tax‑related matters in a professional and customer‑focused manner.
• Reporting – Generate payroll, labor distribution, attendance, and related reports for management, Accounting, and Human Resources.
• Other Duties – Perform other duties and special projects as assigned by the payroll manager.

• Experience with an automated time collection system.
• Experience processing multi‑union and multi‑state payrolls for organizations with 250+ employees.
• Experience with Dayforce/Ceridian and DOS systems (preferred).
• Strong written and verbal communication skills with the ability to communicate professionally via email, telephone, and in person.
• Familiarity with garnishment administration and payroll reporting requirements.

• Medical, Dental, and Vision insurance plans.
• Paid holidays and paid time off.
• Life insurance and short‑term disability insurance.
• 401(k)

• Standing: 1 to 1½ hours at a time, 2 hours total per 8‑hour day.
• Walking: 10 minutes to 2 hours.
• Sitting: 1 hour; 4‑5 hours total.
• Lifting and Carrying:
  • Up to 5 lbs – frequently
  • 6–10 lbs – occasionally
  • 11–20 lbs – occasionally
  • 21–25 lbs – occasionally
  • 26–50 lbs – occasionally
  • 51–100 lbs – never
• Repetitive hand use:
  • Simply grasping – yes
  • Pushing & pulling – no
  • Fine manipulating – yes
• Feet movements:
  • Right foot – no
  • Left foot – no
  • Both – no
• Work positions:
  • Climbing – occasionally (1–33%)
  • Balancing – never
  • Bending – occasionally (1–34%)
  • Stooping – occasionally (1–34%)
  • Kneeling – never
  • Crouching – occasionally (1–34%)
  • Crawling – never
  • Reaching – occasionally (34–66%)
• Sensory requirements:
  • Talking and/or hearing – yes
  • Vision:
    • Acuity – yes
    • Depth perception – yes
    • Field of vision – yes
    • Accommodation – yes
    • Color vision – no
• Environmental conditions:
  • Physical surroundings: inside – 75% of time; outside – 75% of time; both – equal amounts
  • Temperature: cold, hot, variations – sufficient to cause bodily discomfort
  • Wet: contact with water or liquids
  • Humid: moisture content sufficient to cause bodily discomfort
  • Noise: sufficient to require hearing protection
  • Vibration: sufficient to cause repeated motion or continuous shock
  • Hazards: risk of bodily injury present
  • Fumes: smoke or vapors from combustion or chemical reactions
  • Odors: toxic or non‑toxic smells
  • Toxic conditions: exposure to disabling fumes, dust, gases, vapors, mists or liquids that may cause bodily harm
  • Dust: small particles that may cause occupational disease
  • Poor ventilation: exposure to drafts or insufficient movement of air