Executive Administrative Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T14:00:46+00:00

Job Shift: Day

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Become an integral part of the Operations Services Technology where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As a Senior Executive Assistant, you will provide comprehensive administrative support to senior leaders and their teams within a large technology organization. This role requires a high level of ownership, initiative, and confidence in managing assignments independently. You will proactively address challenges, efficiently multitask, and prioritize responsibilities in a dynamic, fast-paced environment.

Job Responsibilities:

* Manage complex global calendars and schedule meetings across multiple time zones.

* Coordinate logistics for meetings and events, ensuring seamless execution.

* Handle high-volume email correspondence for the team with professionalism and efficiency while exercising discretion when handling confidential and sensitive information.

* Serve as a key point of contact, representing the team with exceptional communication and professionalism.

* Lead and facilitate regular staff meetings, ensuring agendas are set, notes are captured, and follow-ups are tracked.

* Collaborate with other administrative professionals to deliver cohesive support across teams.

* Support project coordination by tracking milestones, deadlines, and deliverables, and following up with stakeholders.

* Coordinate complex travel arrangements and large-scale events, such as offsites and leadership summits.

* Promote an inclusive and collaborative team environment with sensitivity to global teams and diverse cultures by building strong relationships and acting as a liaison between the Managing Director, senior leaders, and cross-functional teams.

* Support organizational change initiatives and communications.

* Proactively identify inefficiencies and suggest improvements to workflows and administrative processes.

Required Qualifications , Capabilities and

Skills:

* Proven ability to manage multiple tasks and projects simultaneously.

* Strong problem-solving skills and capacity for innovative solutions.

* High level of accuracy and attention to detail.

* Excellent verbal and written communication skills.

* Outstanding organizational abilities and commitment to maintaining effective processes and systems.

* Ability to adapt quickly to changing priorities and requirements.

* Growth mindset with a focus on continuous improvement and learning.

* Interest in automating repetitive tasks and applying systems-oriented thinking to streamline processes.

* Tech savvy, with proficiency in platforms such as Slack, Jira, Confluence, Zoom, and Microsoft 365.

* Demonstrated ability to manage urgent requests and prioritize effectively in high-pressure situations.

Preferred qualifications, capabilities, and skills

* Experience supporting at the Managing Director level (or equivalent) or above

* Experience supporting a software or technology executive is a plus.

* College degree is a plus

Note:

This role requires five days in the office (Mon-Fri) and will not support Hybrid options.