Executive Assistant
Job in
Wilmington, New Castle County, Delaware, 19894, USA
Listing for:
Planned Parenthood of Delaware
Full Time
position
Listed on 2026-02-16
Job specializations:
-
Administrative/Clerical
Administrative Management
-
Management
Administrative Management
Salary/Wage Range or Industry Benchmark: 60000 - 80000 USD Yearly
USD
60000.00
80000.00
YEAR
Job Description & How to Apply Below
Overview
Job description:
Executive Assistant
* All PPDE staff are now required to be vaccinated against Covid-19, per policy.*
Responsibilities
Manage executive office operations to ensure maximum efficiency, productivity, and high performance for CEO.Provide confidential administrative support to CEO.Coordinate schedule of President/CEO.Act as a liaison between President/CEO and other staff and/or departments.Generate and edit correspondence for the President, Board of Directors, and Board Committees.Manage the CEO’s administrative details, organizational data files, including confidential correspondence and classified files.Maintain agency contracts files, ensuring they are up-to-date and with a monitoring mechanism in-place to manage renewals, Non-Disclosure Agreements, and Business Associate Agreements.Provide administration and management of agency forms and policies, ensuring current versions are available to staff, and ensuring appropriate electronic storage and archiving.Participate in PPDE’s strategic planning and budgeting processes. Distribute Senior Management Team (“SMT”) meeting agendas, record minutes, and provide for all aspects of meeting management.Manage, maintain, and submit all administrative/board materials needed for Planned Parenthood Federation of America (“PPFA”) accreditation compliance in a timely and complete manner.Manage and coordinate PPFA and consultant site visits.Manage agency office supply ordering ensuring adherence to budget; code and process invoices for payment.Actively participate in affiliate security committee, providing back-up and support to security leads.Process incoming mail and packages per Planned Parenthood security guidelines.Ensure efficient and accurate processing of cash logs.Attend agency fundraising and other special events.Serve as Notary Public.Order meals / arrange for facilities for staff trainings.Make travel arrangements for CEO / Board / staff as requested.Board of Directors Essential Functions
Serve as liaison for Board members for information, scheduling or other assistance.Assist CEO in enhancing Board development and relationships by maintaining Board related demographic spreadsheet, Board rosters, mailing lists and other key Board and committee documents.Working with the Nominating Committee, ensure the Board Annual Meetings and the nominating process, including the timely issuance of a Slate and related materials, are conducted as per PPDE Bylaws.Maintain the Board portal, providing assistance and education to board members.Ensure efficient and seamless administrative and clerical support to the Board and its committees including: facility and food arrangements; conference call arrangements; travel arrangements; distribution of materials; phone and email contact; maintenance of records and the taking of meeting minutes.Other Essential Functions
Assist Center Managers and other departments within the affiliate as indicated.Abide by the mission of PPDE.Perform other duties as assigned.Qualifications
To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience College degree and/or a minimum of 5 years experience with executive and volunteer support.
Reasoning Ability
Must have the ability to define problems, collect data, establish facts, and draw valid conclusion. Ability to multi-task, manage detailed projects and to work effectively under pressure due to conflicting demands is required. Must be flexible, highly organized, creative and detail-oriented with the ability to set and meet deadlines.
Language Skills
Must have the ability to take and develop meeting minutes and write business correspondence. Requires excellent verbal and written communication skills, including listening and interpersonal relationship communication skills as well as collaboration. This must include the ability to appropriately and professionally interact with a diverse…
Position Requirements
5+ Years
work experience
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