Senior Administrative Assistant

Job Title: Senior Administrative Assistant
Job Summary:
We are seeking a highly organized and proactive Senior Administrative Assistant to
provide essential support to our team at DuPont's Experimental Station (200 Powder
Mill Rd, Wilmington, DE). The successful candidate will oversee various administrative
tasks, including expense management, onboarding new employees, and facilitating
inter-departmental communication. This on-site role is critical for maintaining operational
efficiency and requires collaboration with multiple departments.

Key Responsibilities:
o Review and approve employee expense reports, including those from
international teams.
o Prepare and process expense reports related to awards promptly.
o Process Confidentiality Disclosure Agreements (CDAs) and timekeeping
adjustments (Time correction tickets).
o Generate purchase requests and purchase orders (POs), coordinating
vendor payments through SAP and SharePoint.
o Assist with account payments in collaboration with the local SAP contact.
o Order office supplies from designated vendors and monitor inventory
levels.
o Assist the onboarding process for new hires, ensuring an effective
transition.
o Coordinate recruitment efforts, including scheduling interviews and
managing travel reservations.
o Handle space requests and allocate resources efficiently.
o Order computer equipment and maintain an organized inventory of
supplies.
o Submit service tickets for equipment maintenance.
o Coordinate logistics for team meetings, including agenda preparation,
room setup, and materials organization.
o Manage onboarding logistics such as IT access and scheduling initial
meetings.
o Develop and manage distribution lists for effective internal communication.

o Organize catering for internal meetings and events.
o Facilitate visitor access and manage conference room schedules.
o Serve as a point of contact for team members regarding policies and
procedures.
o Participate in special projects and provide support for trade shows as
required.
o Manage and Coordinate calendars for executives simultaneously
o Schedule, reschedule and prioritize meetings based on urgency and
importance
o Coordinate across different time zones for remote and international
participants
o Anticipate scheduling needs and proactively suggest meeting times
o Assist the sales team with Vespel quote access forms for specific
programs.

Qualifications:
Minimum of 5 years of proven administrative experience in a corporate
environment.
Strong organizational skills with exceptional attention to detail.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with the utmost discretion.