Executive Assistant

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Category:
Administrative Assistant

Job Schedule:

Full time

Posted Date: T20:50:35+00:00

Job Shift: Day

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As an Executive Administrative Assistant, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of business.

Responsibilities

* Maintain complex and detailed calendars

* Screen incoming calls and determine the level of priority, while using caution in dispensing information

* Manage the coordination and logistics of both internal and external meetings

* Arrange and coordinate complicated domestic and international travel

* Organize all aspects for offsite conferences and external events, including catering and transportation

* Process invoices and T&E expense claims for team members. Ensure all policies are followed and items are processed within provided guidelines.

* Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

* Produce high quality emails and messages to individuals at all levels of the organization

* Maintain current organizational charts and Executive Bio's

* Handle regular activities without prompting, and advise in advance with issues or delays

Qualifications

* 5+ years of administrative experience, ideally supporting at the Managing Director level (or equivalent) or above

* Advanced ability to organize

* Possess structure, attention to detail, quality focus, high energy and flexibility to a high-paced deadline driven organization.

* Discretion and good judgment in confidential situations, and proven experience interacting with senior management

* Strong interpersonal, written, and oral communication skills

* Strong proficiency in Microsoft Office

* Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred Qualifications , Capabilities and Skills

* College degree is a plus

* Experience supporting at the Managing Director level (or equivalent)