Executive Assistant Job Wilmington area,Delaware USA,Administrative/Clerical

We're hiring an Executive Assistant in Wilmington, DE!

Full‑time position (40 hours - Monday to Friday)
Temporary contract (Duration TBD) with opportunity to extend or convert permanent
5 days a week onsite in Wilmington DE
Start Dates in March or April 2026

Description:

The Executive Assistant III position will be responsible for coordinating and performing the administrative support functions required. The person in this position will demonstrate excellent customer service that promotes patient, staff, and customer satisfaction and reflects the Mission, Vision and Values of the organization. Skills needed to successfully perform this position: the abilities to manage resources prudently, prioritize, make decisions, handle problems in a calm responsive manner, and learn quickly and independently.

Work collaboratively, be detail‑oriented, organized, and an excellent communicator – verbally, written, and interpersonal. This position will interact with varying levels of associates and departments within Nemours, as well as external organizations and vendors. Perform other duties as assigned by leadership. The position may be the subject matter expert for other assistant level roles.

Responsibilities:

Coordinate meetings facilitated by individual team members and enterprise

Prepare agendas and compile, transcribe, and distribute minutes

Order supplies

Assist with travel arrangements and expense reports

Open, sort, and distribute incoming correspondence, including faxes

May manage timekeeping by updating Kronos for review and approval

May train and onboard new hires

May process payroll actions

Provide support and coordination of meetings with internal and external customers, including compiling agenda topics, taking minutes, transcribing and distributing minutes as requested by management

Proficiency with office technology and equipment

Assistance with creation and maintenance of training and meeting materials

Additional miscellaneous duties and responsibilities, as may be assigned from time to time by employee’s supervisor

Requirements:

High School Diploma
5+ years of executive assistant experience
Excellent verbal and written communication skills

Nice to Have:

Associates or Bachelors Degree
Experience working for a large health system

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