Executive Assistant - Sales and Operations. Wilmington Move Collective

Join Our Team as an Executive Assistant!

We are looking for a dynamic Executive Assistant to provide high-level administrative and operational support to our senior leaders in the commercial organization. If you thrive in a fast-paced environment and enjoy proactive problem-solving, this is the opportunity for you! In this crucial role, you will enhance executive efficiency through strategic calendar management, travel coordination, meeting preparation, and more.

• Act as a strategic partner for Sales Leadership, enabling effective operations for executives.
• Handle day-to-day activities for assigned executives, including complex calendar management and meeting prioritization across different time zones.
• Coordinate detailed travel itineraries, meeting logistics, and communications for both internal and external engagements.
• Collaborate with internal teams such as Marketing to organize meetings, broker events, and conferences effectively.
• Provide onsite support for commercial events, conferences, and leadership meetings as required.
• Prepare executive materials including presentations, Salesforce reports, and follow-up items to ensure seamless communication.
• Track deliverables from leadership meetings to ensure alignment with business priorities.
• Manage professional communication on behalf of executives, showcasing your excellent interpersonal skills.
• Assist in the compilation of proposals and presentations, working closely with business stakeholders.
• Process and complete expense reports in line with company policies and deadlines.
• Support special projects, managing timelines and deliverables for the commercial leadership team.
• Facilitate communication between internal departments and external partners, maintaining professionalism and confidentiality.
• Proactively identify scheduling conflicts and urgent matters while managing executive priorities.
• Handle confidential information with discretion and professionalism.
• Provide backup support to other administrative team members as needed.
• Carry out additional duties and special assignments as necessary.

• 5+ years of executive administrative support experience, ideally in Sales or Commercial Operations.
• Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Familiarity with Concur for travel and expense reporting.
• Ability to manage multiple executive calendars and priorities in a fast-paced environment.
• Strong organizational skills with a keen eye for detail.
• Excellent verbal and written communication skills.
• Proven ability to maintain confidentiality and demonstrate sound judgment.
• High level of initiative and adaptability.
• Experience in project coordination, tracking deadlines, and follow-through on deliverables.
• Professional demeanor with a service-oriented mindset.

• Bachelor's degree preferred.
• Experience with Salesforce or other CRM systems is a plus.

We offer a competitive salary range of $68,000 to $78,000 annually, plus short-term incentives based on individual and business goals. We are committed to ensuring fair compensation practices and a comprehensive benefits package, which includes a remote-first work environment, full premium coverage for medical and dental plans, a 401(k) matching program, and much more.

Join us at Rx Benefits! We value diversity and celebrate everyone’s unique contributions.