Executive Assistant

Job Summary

The Executive Assistant provides a wide range of administrative and executive support.

• Support other administrative professionals.
• Perform copying as assigned.
• Maintain filing systems.
• Prepare Fed Ex shipments.
• Order supplies.
• Process membership renewals; order journal articles.
• Assist in presentation preparation.
• Welcome and introduce new hires to the team.
• Process invoices.
• Arrange travel, prepare itineraries, process meeting registrations, and prepare expense reports.
• Answer phones and direct incoming calls promptly; prioritize and manage multiple projects and follow through on issues in a timely manner.
• Manage complex calendars and coordinate meetings with internal and external executives and assistants.

• Experience in a Pharmaceutical/Biotech company is beneficial but not required.
• Ability to interact with team members at all levels; perform under pressure with adaptability, proactivity, resourcefulness, efficiency, professionalism, and confidentiality.
• Highly organized and adaptable; enjoys administrative support in a dynamic environment.
• Experience coordinating travel arrangements for team members or management.
• Proficiency with office productivity tools (word processing, spreadsheets, presentations, email).
• Experience supporting PowerPoint presentation creation.
• Excellent written and verbal communication skills and strong attention to detail; executive-level support experience preferred but not required.