Executive Assistant - Legal

Executive Assistant – Legal

Purpose of the role:
To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed.

Accountabilities:

• Management of senior executive members' calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day‑to‑day administrative tasks, such as expenses, maintaining filing systems, ordering office supplies, annual leave records management, distribution list management, and organisation management tasks.
• Management and facilitation of senior executive members meetings.

Expectations:

• To perform prescribed activities in a timely manner and to a high standard consistently driving continuous improvement.
• Requires in-depth technical knowledge and experience in their assigned area of expertise.
• Thorough understanding of the underlying principles and concepts within the area of expertise.
• For individuals with leadership responsibilities, demonstrate a clear set of leadership behaviours to create an environment for colleagues to thrive and deliver to a consistently excellent standard.

Leader behaviours (LEAD):

• L – Listen and be authentic
• E – Energise and inspire
• A – Align across the enterprise
• D – Develop others

Individual contributor: develop technical expertise in work area, acting as an advisor where appropriate.

Will have an impact on the work of related teams within the area.

Partner with other functions and business areas.

Takes responsibility for end results of a team’s operational processing and activities.

Escalate breaches of policies / procedure appropriately.

Take responsibility for embedding new policies/ procedures adopted due to risk mitigation.

Advise and influence decision making within own area of expertise.

Take ownership for managing risk and strengthening controls in relation to the work you own or contribute to.

Deliver work in line with relevant rules, regulation and codes of conduct.

Maintain and continually build an understanding of how own sub‑function integrates with function, alongside knowledge of the organisations products, services and processes within the function.

Demonstrate understanding of how areas coordinate and contribute to the achievement of the objectives of the organisation sub‑function.

Make evaluative judgements based on the analysis of factual information, paying attention to detail.

Resolve problems by identifying and selecting solutions through the application of acquired technical experience and will be guided by precedents.

Guide and persuade team members and communicate complex / sensitive information.

Act as contact point for stakeholders outside of the immediate function, while building a network of contacts outside team and external to the organisation.

All colleagues will be expected to demonstrate the Barclays Values of Respect, Integrity, Service, Excellence and Stewardship – our moral compass, helping us do what we believe is right.

They will also be expected to demonstrate the Barclays Mindset – to Empower, Challenge and Drive – the operating manual for how we behave.

Join us as an Executive Assistant – Legal, where you will provide critical support to senior leaders across our Legal and Compliance teams. This role is central to ensuring the smooth coordination of calendars, travel, meetings, and day‑to‑day operations. We are seeking a highly organized and proactive professional who thrives in a fast‑paced environment and enjoys building strong partnerships.

To be successful as an Executive Assistant – Legal, you should have experience with:

• Experience supporting leaders or teams in an administrative role
• Comfortable managing calendars, travel, and expenses
• Familiar with tools like Coupa, Copilot and Power Point

Other highly valued skills include:

• Clear and professional communication skills
• Organised and able to handle multiple tasks at once
• Works well with others and handles confidential information carefully

You may be assessed on key critical skills relevant for success in this role, such as risk and controls, change and transformation, business acumen, strategic thinking and digital technology, as well as job‑specific technical skills.

Location:

Wilmington, DE.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programmes. Our employees are self‑disciplined, hardworking, curious, trustworthy, humble and truthful.