Front Office Administrative Assistant Immersion School; K-2

Description

FRONT OFFICE ADMINISTRATIVE ASSISTANT FOR IMMERSION SCHOOL-BILINGUAL (Grades K-2)

Terms of Employment: Full-Time, 12-month Employee

Reports to: Immersion School Principal

Salary: Odyssey Charter School Administrative Assistant Salary Scale

About Us: The future is brighter than ever for Odyssey Charter School, and we are in search of highly motivated, equally passionate individuals to join our Team! Odyssey is a full-scale K-12 Charter School currently serving 2,300 students. Our School has a growing dual Greek language immersion program, innovative green Initiative, community food program, and high academic outcomes. Odyssey is united in our mission to prepare lifelong learners who are culturally aware, global citizens that utilize critical thinking and problem-solving skills grounded in the classical teachings of Greek education and language.

This approach trains students to use the Socratic Method and inquiry approach to learning while leveraging their unique skills and talents equitably and democratically to create a positive culture where all students can find success.

Odyssey Charter School does not discriminate in employment or educational programs, services, or activities based on race, color, national origin, religion, gender, gender identity, sexual orientation, age, military/veteran status, disability, marital status or any other protected category in accordance with state and federal laws.

Establish a positive, warm and welcoming introduction to the School by always embracing and embodying OCS Mission and Values. Assure the smooth and efficient operation of the school office as directed by the building-level Principal/Dean. Provide positive support to all Odyssey Charter School staff and students.

• High School Diploma
• College courses/degree in Computers, Administration or relevant field preferred
• Experience handling student enrollment
• At least 2 years of experience working in an urban, K-12 school environment required
• An outstanding record of supporting the needs of school staff, teachers, students and their families with a strong commitment to customer service
• Bilingualism and biliteracy in Greek and English is required

• Establish a positive, welcoming environment at all times.
• Provide professional courtesy to all students, administration, staff, parents, guest and visitors.
• Comfortable working directly with and supervising students in the school setting.
• Organize and maintain an open and welcoming Front office space for the school.
• Maximize efficiencies and effectively handle a variety of tasks for the administration, faculty, students, and parents of the school in a timely manner meeting established deadlines.
• Promptly greet visitors, answer telephone calls and emails in a pleasant and efficient manner, and communicate effectively in routine, sensitive, and confidential matters.
• Efficiently perform administrative office tasks of a varied nature meeting all established deadlines, that will require a thorough knowledge of the rules and regulations of the school and school system and the frequent exercise of independent judgment within the scope of the authority granted by the Principal/Dean.
• Responsible for prompt sorting and distribution of US mail to campus if assigned to main building where the post office delivers campus mail.
• Responsible for timely distribution of daily mail to assigned building.
• Coordinate and issue approved School correspondence meeting established deadlines under the guidance of the building level Principal/Dean.
• Respond to routine requests for information in a timely manner.
• Efficiently maintain confidential student records in accordance with State of Delaware DOE guidelines.
• Transfer student records in accordance with State of Delaware guidelines within established deadlines.
• Accurately maintain daily student attendance log/records, meeting all established deadlines and escalating issues to Principal/Dean when appropriate.
• Clearly communicate to staff and students through the school intercom systems in a manner that always exudes positivity and emulates OCS' mission and vision.
• Order and maintain office supplies while keeping accurate and thorough record of each department's supply orders for use by the Business Office in proper payment coding.
• Provide instructional materials and supplies.
• Efficiently complete work assigned by administration in a timely and accurate matter.
• Participate in school activities and serve as a valuable team member.
• Effectively process applications for the lottery while meeting all deadlines.
• Efficiently process and maintain enrollment for unit count meeting all deadlines, and effectively communicate with Leadership and staff as appropriate.
• Timely expedite/communicate potential issues to Principal/Dean as appropriate.
• Complete any assigned duty/tasks as directed by Principal/Dean in an appropriate and timely manner.
• As an ambassador of the School, incumbent is expected to maintain…