Administrative Secretary

Administrative Secretary 2A - 12 Month

Perform essential functions to support student achievement and district operations

Provide Customer Service:

• Answer phones
• Verify, screen and greet visitors; maintain visitor logs as necessary
• Maintain/stock office machines
• Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgement and discretion with all stakeholders

Maintain records and data essential to operate in accordance with federal, state and district rules and regulations:

• Accurately process forms and documents
• Prepare and maintain organized files and paperwork
• Enter absences and maintain student and/or staff attendance records
• May act as McKinney-Vento liaison to District Office

Manage Department Finance:

• Maintain accurate bookkeeping, budgets and records
• Process financial transactions accurately and promptly

Provide Support:

• Determine priorities and coordinate workload to meet schedules and deadlines
• Collaborate to resolve team/task challenges and issues
• Good attendance record
• Communicate effectively with other staff, students, families and other departments/agencies
• Distribute mail and documents
• Manage calendars and meeting logistics
• Compose and maintain correspondence and reports
• Maintain efficient inventory, ordering and distribution of supplies
• May assist with substitute coverage
• Assist with teacher/substitutes issues as needed

Preserve confidentiality:

• Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential
• Other duties as assigned

Technical Literacy:

• Maintain updated user expertise for required applications, databases and office machines
• Seek and attend opportunities to improve user proficiency

Databases and programs utilized on a daily basis:

• MS OFFICE:
  Regular
• ESCHOOL:
  Regular
• NUMERA(TRACK-IT):
  Regular
• DOE/IMS:
  Regular
• FILEBOUND:
  Regular
• FIRST STATE FINANCIAL (FSF):
  Regular
• DSC:
  Regular
• GOOGLE DOCS:
  Regular
• SCHOOL DUDE:
  Regular
• SCHOOLOGY:
  Regular
• PHRST:
  Regular
• DEEDS:
  Regular

Requirements:

External Applicants:
Completed Online Application via Join Delaware Schools Letter of Interest Resume Three letters of reference

Internal Candidates:
Completed Online Application via Join Delaware Schools Letter of Interest Resume

Closing Date: 7/2/26 at 11:59 PM

Contact Information:
Dr. Keenan

D. Dorsey Sr. Director of Human Resources/Title IX Coordinator Red Clay Consolidated School District Administrative Offices, 1502 Spruce Avenue, Wilmington, DE 19805 Phone:  Email: K