Administrative Secretary

Administrative Secretary 2A - 12 Month

Perform essential functions to support student achievement and district operations

Provide Customer Service:

• Answer phones
• Verify, screen and greet visitors; maintain visitor logs as necessary
• Maintain/stock office machines
• Accurately and promptly respond to requests for information/assistance; exercise professionalism, independent judgement and discretion with all stakeholders

Maintain records and data essential to operate in accordance with federal, state and district rules and regulations:

• Accurately process forms and documents
• Prepare and maintain organized files and paperwork
• Enter absences and maintain student and/or staff attendance records
• May act as McKinney-Vento liaison to District Office

Manage Department Finance:

• Maintain accurate bookkeeping, budgets and records
• Process financial transactions accurately and promptly

Provide Support:

• Determine priorities and coordinate workload to meet schedules and deadlines
• Collaborate to resolve team/task challenges and issues
• Good attendance record
• Communicate effectively with other staff, students, families and other departments/agencies
• Distribute mail and documents
• Manage calendars and meeting logistics
• Compose and maintain correspondence and reports
• Maintain efficient inventory, ordering and distribution of supplies
• May assist with substitute coverage
• Assist with teacher/substitutes issues as needed

Preserve confidentiality:

• Uphold stakeholder confidence and protect operations by keeping student, staff and district information confidential
• Other duties as assigned

Technical Literacy:

• Maintain updated user expertise for required applications, databases and office machines
• Seek and attend opportunities to improve user proficiency

Databases and programs utilized on a daily basis:

• MS OFFICE: X
• ESCHOOL: X
• NUMERA(TRACK-IT): X
• DOE/IMS: X
• FILEBOUND: X
• FIRST STATE FINANCIAL (FSF): X
• DSC: X
• GOOGLE DOCS: X
• SCHOOL DUDE: X
• SCHOOLOGY: X
• PHRST: X
• DEEDS: X

Requirements:

• External Applicants:
  Completed Online Application via Join Delaware Schools Letter of Interest Resume Three letters of reference
• Internal Candidates:
  Completed Online Application via Join Delaware Schools Letter of Interest Resume
• Contact Information:
  Cordie Greenlea, Principal Richardson Park Elementary School o:  e: cordi Closing Date: 7/2/26 at 11:59 PM