Senior Administrative Assistant

We are seeking a detail‑oriented, self‑motivated professional for this Senior Administrative Assistant role. This position provides administrative support to multiple Qnity Science and Innovation teams and will be based at the Experimental Station in Wilmington, DE. Day‑to‑day responsibilities include managing schedules, coordinating communications, preparing documents, organizing information, supporting events, maintaining office supplies, assisting with financial processes, and helping ensure efficient office operations.

This is primarily an on‑site role with some flexibility for occasional work‑from‑home days.

• Deliver comprehensive administrative support to facilitate smooth and efficient office operations.
• Manage calendars and schedule meetings, ensuring all related logistics are handled seamlessly.
• Maintain distribution lists, shared files, and spreadsheets used to track essential information.
• Prepare routine communications and reminders to keep team members informed and organized.
• Coordinate training sessions and staff meetings, ensuring arrangements are well organized and accessible to participants.
• Assist with purchasing processes, travel arrangements, and office supply inventories to support daily operational needs.
• Create and maintain SharePoint sites and related content to enhance collaboration and information sharing.
• Support recruiting activities, including candidate communications, interview scheduling, and travel coordination.
• Manage onboarding activities for new employees and contractors, including computer setup, workspace coordination, badge access, and IT assets.
• Support the planning and execution of Qnity and team events, training sessions, and workshops.
• Provide occasional backup support for executive administration, ensuring continuity and professionalism in high‑priority situations.

• 5+ years in an administrative support role
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills and exceptional attention to detail
• Ability to manage multiple priorities and meet deadlines
• Professional written and verbal communication skills

• Familiarity with Concur or other expense management systems
• Knowledge of SAP‑based ordering systems; capital purchasing knowledge is a plus
• Background supporting meetings, training sessions, or events
• Ability to maintain shared electronic files and document libraries, preferably using SharePoint or Teams
• Comfortable managing distribution lists and recurring communications

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Benefits:
Qnity offers a comprehensive pay and benefits package.

Qnity is an equal opportunity employer. Qualified applicants will be considered without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability or any other protected class. If you need a reasonable accommodation to search or apply for a position, please visit our Accessibility Page for Contact Information ().

Qnity offers a comprehensive pay and benefits package. To learn more visit the Compensation and Benefits page ().