Executive Assistant

We are looking for our next Executive Administrative Assistant within our Health & Pharma Solutions (HPS) Leadership Team. The Executive Administrative Assistant will provide comprehensive support to the CEO, COO, and CFO of Roquette's Health & Pharma Solutions Business Unit. This role serves as a trusted business partner responsible for managing complex executive schedules, coordinating domestic and international travel, preparing expense reports, planning leadership meetings and events, supporting executive communications, and ensuring seamless day-to-day administrative operations.

This position is located in Wilmington, DE.

The current salary range for this role is estimated to be $82,995 - $110,007. In addition, this position may also be eligible to earn performance-based incentive compensation. The specific compensation offered to a candidate will be influenced by a variety of factors including but not limited to skills, qualifications, experience, and location.

• Manage complex and frequently changing calendars for the CEO, COO, and CFO.
• Coordinate meetings across multiple time zones and global stakeholders.
• Prioritize scheduling requests and proactively resolve conflicts.
• Prepare meeting materials, agendas, presentations, and supporting documentation.
• Monitor executive action items and follow up on deadlines and commitments.
• Serve as a primary point of contact for executive administrative matters.

• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, visas, and itineraries.
• Develop detailed travel plans and ensure executives have all required travel documentation.
• Anticipate and resolve travel-related issues and last‑minute changes.
• Prepare and process executive expense reports accurately and in a timely manner.
• Ensure compliance with company travel and expense policies.

• Coordinate HPS leadership meetings, Executive Committee meetings, and strategic business reviews.
• Organize virtual and in‑person town halls including logistics, communications, agendas, and meeting materials.
• Support leadership off‑sites, workshops, and employee engagement events.
• Partner with Communications and HR teams to ensure effective event execution.
• Manage meeting logistics, catering, room reservations, attendee communications, and post‑event follow‑up.

• Plan and coordinate executive visits, site visits, customer meetings, and leadership workshops.
• Manage logistics for regional and global leadership events.
• Coordinate accommodations, transportation, venue arrangements, catering, and meeting support.
• Track project milestones and support execution of special initiatives.

• Draft and distribute executive communications on behalf of senior leaders.
• Support preparation of presentations, reports, and communication materials.
• Coordinate with executive assistants and business leaders across the organization.
• Handle highly confidential information with professionalism and discretion.
• Foster strong working relationships across functions and regions.

• Maintain executive records, spreadsheets, dashboards, and reporting tools.
• Support budget tracking and administrative processes.
• Coordinate office‑related activities and support leadership team needs.
• Manage purchase orders, invoices, and vendor coordination as needed.
• Identify process improvements that enhance efficiency and effectiveness.

Education:

Associate or Bachelor's degree or equivalent experience.

Experience:

5+ years of experience supporting senior executives, preferably at Vice President, C‑Suite, or Executive Committee level.

• Experience managing complex international travel arrangements and executive calendars.
• Strong proficiency with Microsoft Office Suite, including Outlook, Teams, PowerPoint, Excel, and Word.
• Excellent written and verbal communication skills.
• Strong organizational and project management capabilities.
• Ability to manage multiple priorities and deadlines simultaneously.
• Demonstrated ability to maintain confidentiality and…