Executive Assistant - Legal Risk Management - Ave North

Job Details

Do you want to work at one of the

Top 100 Hospital s in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at Christiana Care!

Christiana Care is looking for a full-time Executive Assistant to provide executive level administrative support to the Deputy General Counsel and VP, Risk Management. The role coordinates the overall endeavors of the Department of Legal/Risk Management in a professional and efficient manner, ensuring confidentiality of all matters. Primary point of contact for internal and external interactions. The assistant provides departmental coordination activities including scheduling, team workforce management and administration.

• High emotional intelligence
• Excellent interpersonal skills
• Management of highly confidential information
• High level of organizational skill in office management
• Excellent writing ability
• Collegial work style
• Excellent diplomatic skills and ability to be discreet; excellent judgment
• Self‑starter personality; able to function with minimal supervision
• Capacity to work in fast‑paced environment
• Respond appropriately to sensitive and sometimes controversial matters
• Skill in the use of Microsoft Office software
• Skill in use of internet search engines
• Skill maintaining accurate filing systems

• Provides support to the Deputy General Counsel and Vice President of Risk Management; attends meetings, takes and types minutes, composes agenda, drafts and types correspondence, schedules meetings, maintains up‑to‑date filing systems, screens incoming calls and takes accurate telephone messages.
• Schedules and manages calendars for attorneys and risk managers using e‑mail calendar system and provides all pertinent information needed for scheduled appointments. Anticipates attorneys’ and risk managers’ needs and provides assistance to ensure manager is prepared for daily activities.
• Anticipates VP’s needs and provides assistance to ensure manager is prepared for daily activities.
• Researches, compiles and analyzes information to support executive decision making.
• Coordinates and leads special projects.
• Prepares comprehensive reports, presentations and other documents.
• Serves as a liaison between VP and other internal and external partners.
• Coordinates and schedules depositions, including coordinating with outside counsel, opposing counsel, and witnesses.
• Screens correspondence/mail, sorts and prioritizes, bringing items for immediate action to attorney and risk manager’s attention.
• Greets visitors, ascertains nature of business, and escorts or directs visitors to appropriate individuals.
• Schedules and manages complex calendars and schedules, arranging meetings, notifying attendees, reserving rooms, arranging meals and refreshments, equipment and other support materials.
• Prepares requisitions and maintains supply inventory and materials, checks receipts for incoming materials, and processes invoices for payment.
• Makes travel reservations, orders tickets, confirms lodging and airline reservations, and prepares travel advance and expense reports.
• Maintains time and attendance information for the department including timekeeping for payroll.
• Supports invoicing process through Bottomline platform, working with outside law firms; helps review and resolve questions related to invoicing.
• Audits and maintains monthly budget sheets for accuracy.
• Performs assigned work safely, adhering to established departmental safety rules and practices; reports in a timely manner, any unsafe activities, conditions, hazards, or safety violations that may cause injury to oneself, other employees, patients and visitors.
• Performs other related duties as required.

Day Shift 8 am – 4 :30 pm

• High School diploma or equivalent required.
• Completion of a program in secretarial science or related field preferred.
• Four years of clerical or secretarial experience.
• Experience working in a legal environment is preferred.

Christiana Care was recognized as one of "America's 100 Best Hospitals" by Health grades, selected…