Office Manager - Air Quality

Introduction

The Division of Air Quality monitors and regulates emissions to the air in Delaware.

The Office Manager provides administrative support to oversee daily operations of the Division of Air Quality at DNREC, supporting the Division Director and other staff. Core duties include document preparation, logging, process tracking, database management, file organization, public communication, scheduling hearings and interviews.

• Plans, coordinates, and manages all aspects of regional, county, division, or department level office operations.
• Interprets, explains, and ensures compliance with state, federal, or other relevant laws, rules, regulations, standards, policies, and procedures.
• Manages administrative support, communications, and support services, including fleet management, forms/records management, facilities management, inventory, equipment maintenance and repair, mail distribution, and other agency functions.
• Conducts research and analyzes data to make recommendations on personnel, workflow, cost reduction, recordkeeping, performance standards, equipment and supply utilization.
• Ensures deadlines and performance measures are met, monitors workflow to adjust priorities, and recommends improvements.
• Oversees and manages record‑keeping systems or logs to file, track, and retrieve documents.
• Participates in modernization of information systems or databases.
• Drafts, manages, and distributes communications and other materials for public and/or internal use.
• Manages office supplies and equipment; troubleshoots less complex technology or equipment errors and contacts vendor or IT personnel as needed.
• Supports contracting and procurement processes and monitors adherence to budgets, agreements, grants, or contracts.
• Uses automated information systems and computer software to enter, update, modify, delete, retrieve, and report on data.
• Performs other related duties as required.

• Six months’ experience in evaluating office operations such as workflow, priorities, and performance and making recommendations for improvements.
• Two years’ experience performing administrative specialist work such as composing official documents, drafting and distributing communications or other materials, tracking and resolving workflow issues, assisting with research, special projects or data/information management.
• Two years’ experience using standard computer software/applications to create documents, develop spreadsheets, or maintain/update databases.
• Two years’ experience collecting, compiling, and evaluating data from multiple sources to prepare reports, letters, or other administrative documents.
• One year of experience providing guidance and consultation to management, customers, and others on administrative matters.

Applicants must be legally authorized to work in the United States and possess a valid driver’s license. DNREC does not provide sponsorship for H‑1B visas.

Comprehensive benefits information is available on the State of Delaware website.

The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We encourage candidates from all backgrounds to apply.