Administrative Coordinator Facilities Management

Administrative Coordinator for Facilities Management

Position Title
- Administrative Coordinator for Facilities Management

Position Number -

Position Type
- Temporary Full-Time < 9 Months

Hiring Location
- George Campus-Wilmington, DE

Salary - $42,429

Classification Title
- Administrative Coordinator for Facilities Management

Job Code - 4101 (FT), 4601 (PT)

FLSA
- Non-Exempt

Position Pay Grade - B/C 10

Position Specific Details
- The incumbent in this position will provide administrative support for the director facilities at the George campus. The incumbent may support additional administrative tasks within the Facilities Division. This position is a temporary full-time, greater than nine months position.

Nature and Scope
- An incumbent reports to the Director of Campus Facilities and may supervise subordinate personnel. The incumbent provides administrative support, coordinates a variety of tasks and provides bookkeeping support to the Accountant II. The incumbent works closely with Deans, Directors, faculty, staff, students, the public, and private organizations.

Principal Accountabilities
- An incumbent may perform any combination of the below listed accountabilities:

• Plans, coordinates, and directs office support activities to relieve the Director of Campus Facilities of day-to-day administrative details. Maintains the Director's daily calendar, orders supplies for the division, schedules meetings, and takes minutes for all facilities management construction meetings.
• Researches, analyzes, and makes recommendations regarding operating practices and procedures, including workflow, recordkeeping, performance standards, equipment and supply utilization, to ensure smooth and efficient office operations.
• Performs basic bookkeeping and invoicing to assist the Accountant II and manages the work order database which initiates and tracks work orders and maintains inventory records as well as tracks energy usage.
• Compiles and evaluates data for studies, reports, surveys and/or grants to provide accurate information and recommendations for improvements, modifications, and/or compliance with policies and procedures.
• Provides guidance and consultation to officials, employees, and the public on applicable policies, procedures, and regulations relative to facilities management.
• Acts as a liaison between supervisor and various administrators, and between the college and state/federal agency officials, local groups and organizations, and the public.
• Performs other related duties as required.

Knowledge

Skills and Abilities

- Knowledge of supervisory and administrative principles and procedures. Knowledge of principles and practices of funding, payroll, personnel, and purchasing. Knowledge of spreadsheet, database management, and word processing software. Skill in communications. Excellent interpersonal, communication, decision making, critical thinking, and organizational skills.

Minimum Qualifications
- Associate degree in a relevant field and four (4) years of administrative support experience; or other equivalent combination of education and experience.

Required Documents