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Executive Assistant/Project Coordinator
Job in
Wilmington, New Castle County, Delaware, 19894, USA
Listed on 2026-09-07
Listing for:
Proclinical Group
Full Time
position Listed on 2026-09-07
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Business Administration, Virtual Assistant/ Remote Admin, Executive Admin/ Personal Assistant -
Business
Office Administrator/ Coordinator, Business Administration
Job Description & How to Apply Below
Executive Assistant/Project Coordinator
- Contract
- Wilmington, DE
Ready to become the trusted right-hand to senior leaders while driving high-impact projects in the life sciences industry?
Proclinical is seeking an Executive Assistant/Project Coordinator to support senior leadership in a dynamic and fast-paced environment.
Primary Responsibilities:The successful candidate will focus on providing high-level administrative and project coordination support, ensuring seamless operations and efficient communication across teams.
Skills & Requirements:- Previous experience supporting Medical Affairs, pharmaceutical or life-sciences teams
- Experience working with Legal and Finance on contracts, vendors and purchase orders
- Strong SharePoint and project-tracking experience
- At least five years of experience in a similar executive support or project-coordination position
- Experience supporting senior executives within a multinational organization
- Strong calendar, meeting and email management experience
- Experience coordinating leadership meetings, working groups and video conferences
- Ability to organize complex business travel and prepare expense reports
- Experience providing logistical support for internal and external events
- Experience supporting budget planning, tracking and adjustments
- Ability to manage monthly accruals and coordinate with Finance and external agencies
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